Onsite Administrative Coordinator | Events & Scheduling

MITRE; McLean (VA); On-site; USD 62,000 - 93,000; Full time

Job summary

MITRE in Massachusetts is seeking an administrative professional to support division leadership and staff. The role emphasizes calendar management, meeting planning, and document preparation in a fast-paced environment.

The position requires strong communication, attention to detail, and the ability to manage multiple priorities while coordinating with internal teams and external partners. On-site work four days per week is expected.

Qualifications

• Minimum 3 years of related experience with a High School Diploma or equivalent, or 2 years with an Associate degree.
• Strong written and verbal communication skills.
• Experience with calendar management.
• Experience with face-to-face and virtual meeting and event planning.
• Superior attention to detail and prioritization with the ability to multi-task.
• Flexibility and adaptability in ambiguous situations.

Responsibilities

• Coordinate interdependencies between assignments, meetings, and products; track department deadlines.
• Maintain Department Manager and Department calendars using Outlook; coordinate and schedule meetings.
• Coordinate administrative tasks among division staff and support interview scheduling and visitor escorting.
• Plan, coordinate, and support meetings, presentations, and employee events, including venue, catering, and AV needs.
• Attend meetings, take notes, and record actions; respond to staff inquiries about schedules and whereabouts.

Skills

Calendar management

Meeting planning

Communication skills

Attention to detail

Multi-tasking

Education

High School Diploma

Associate degree

Bachelor’s degree

Tools

MS Word

PowerPoint

Excel

Outlook

Teams

Adobe Acrobat

Job description

MITRE in Massachusetts is seeking an administrative professional to support division leadership and staff. The role emphasizes calendar management, meeting planning, and document preparation in a fast-paced environment.

The position requires strong communication, attention to detail, and the ability to manage multiple priorities while coordinating with internal teams and external partners. On-site work four days per week is expected.