Senior Administrative Coordinator

MITRE; Bedford (MA); On-site; USD 62,000 - 93,000; Full time

Job summary

MITRE, a nonprofit engineering and research organization, is seeking an on-site Administrative Specialist to support Division L570. The role involves calendar management, meeting planning, and coordination across the department to ensure timely execution of tasks and events.

The candidate should have strong communication skills, attention to detail, and the ability to multi-task in a dynamic environment. On-site presence is required four days a week; security clearance eligibility may be

Qualifications

• Minimum 3 years of related experience with a High School Diploma or equivalent; or 2 years with an Associate degree.
• Strong written and verbal communication skills.
• Experienced with calendar management and meeting/event planning.
• Demonstrated attention to detail and ability to multi-task.
• Flexibility and ability to work in ambiguous situations.
• On-site work at least 4 days a week.

Responsibilities

• Coordinate administrative tasks within the division’s administration team.
• Schedule interviews and escort visitors.
• Plan and support meetings, presentations, and staff events.
• Maintain calendars and coordinate with staff across the organization.
• Prepare correspondence, presentations, and documentation; conduct research as needed.
• Manage office supplies, purchasing, and budgets.

Skills

Calendar management

Meeting planning

Communication skills

Attention to detail

Multi-tasking

Education

Bachelor's degree

High school diploma or equivalent

Associate degree

Tools

MS Office Suite

Adobe Acrobat

Outlook

Teams

PowerPoint

Excel

Word

Job description

MITRE, a nonprofit engineering and research organization, is seeking an on-site Administrative Specialist to support Division L570. The role involves calendar management, meeting planning, and coordination across the department to ensure timely execution of tasks and events.

The candidate should have strong communication skills, attention to detail, and the ability to multi-task in a dynamic environment. On-site presence is required four days a week; security clearance eligibility may be