Administrative Assistant II – Onsite, AI & Autonomy

MITRE; McLean (VA); On-site; USD 51,000 - 76,000; Full time

Job summary

MITRE in McLean, Virginia is seeking an on-site Administrative Professional to manage calendars, plan meetings and events, coordinate interviews, and support department operations. The role emphasizes attention to detail, proactive scheduling, and collaboration across teams.

A candidate with strong communication skills and calendar experience is preferred, with a requirement to work on-site four days per week.

Qualifications

• Typically requires a minimum of 1 year of related experience with a High School Diploma or equivalent in education, or equivalent combination of high school courses and related work experience.
• Strong written and verbal communication skills.
• Experienced with calendar management.
• Experienced with face-to-face and virtual meeting and event planning.
• Demonstrated superior attention to detail and prioritization with the ability to successfully multi-task.
• Flexibility, adaptability, and ability to deal with ambiguous situations.
• This position requires a minimum of 4 days a week on-site.

Responsibilities

• Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products. Anticipate, analyze and proactively react to changes in priorities and tasks; apply strong self-organization and management, and demonstrate proactive initiative and follow-through on a broad range of administrative actions.
• Maintain Department Manager and Department calendars, including the placement of meetings, proposing/posting of meetings via Outlook, coordination with others who desire to establish a meeting, prioritizing meetings, and represent staff in establishing a meeting across the Corporation or with external organizations.
• Coordinate administrative tasks among the division’s administration team, as needed.
• Scheduling interviews and escorting visitors.
• Planning, coordinating, and supporting a variety of meetings, presentations, and employee engagement events, including arranging for venue, catering, clearance validating, duplication of materials, audio-visual needs, etc.
• Attending meetings and recording notes and actions as needed.
• Maintain cognizance of location of staff; respond to inquiries about schedules and whereabouts, coordinate communication with the staff when there is critical or important need.
• Compose correspondence, develop, review, and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.
• General office management responsibilities, such as ordering supplies, processing purchase orders or requisitions, monitoring budgets, etc.
• Maintain/submit organizational inputs for corporate Intranet (SharePoint and Teams). Ensure accuracy and timeliness of data.
• Maintain awareness of Corporate and Sector-specific administrative, security and personnel policies and procedures and work in a collaborate team atmosphere. Provide mentoring and training on administrative items, share current practices and new policies, hold regularly scheduled admin meetings.
• Performing sensitive administrative tasks and using discretion in handling personnel matters.
• Ensuring staff complete mandatory training modules: Security, Ethics & Timecard, etc.
• Serving as the Departments’ timecard administrator.
• Tracking and facilitating timecard (TRS), computer (DTS), office moves, etc. compliance.

Skills

Calendar management

Event planning

Communication skills

Attention to detail

Team player

Security clearance eligible

Education

High School Diploma

Bachelor’s degree

Tools

MS Word

PowerPoint

Excel

Outlook

Teams

Job description

MITRE in McLean, Virginia is seeking an on-site Administrative Professional to manage calendars, plan meetings and events, coordinate interviews, and support department operations. The role emphasizes attention to detail, proactive scheduling, and collaboration across teams.

A candidate with strong communication skills and calendar experience is preferred, with a requirement to work on-site four days per week.