Senior Executive Assistant for Government Programs (On-Site)

Powerhouse Institute Inc.; Silver Spring (MD); On-site; USD 69,000 - 80,000; Full time

Job summary

Powerhouse Institute Inc. in Silver Spring, MD is seeking a full-time on-site Administrative Support Specialist to assist program management and ensure smooth operations. The role requires U.S. citizenship and ability to obtain/hold a public trust, with typical hours Monday–Friday, 7:30 am–4:30 pm.

The successful candidate will manage administrative duties, coordinate travel, maintain records, and support leadership with accurate reports, all in a DoD-oriented environment.

Qualifications

• 5+ years of experience in administrative support, executive-level assistance, or office management.
• Solid experience with MS Office Suite (Teams, Outlook, Word, PowerPoint, Excel).
• Solid analytical skills, attention to detail, and strong problem-solving abilities to make appropriate determinations based on regulations and policies.
• Demonstrate a functional understanding of the military milieu with a basic knowledge of DoD related terminology, structure, and operations.
• Able to manage multiple and shifting areas of importance, able to self-prioritize in a deadline-driven environment.

Responsibilities

• Administrative support which includes general administrative duties (e.g., organizing files, managing databases, routing paperwork, and processing office supply orders), arrange domestic and international travel, and business management duties to support the program.
• Maintain and update organizational charts, directories, event seating assignments, and email distribution lists.
• Maintain compliance with records management policies, manage accounts, and provide client support.
• Develop/submit monthly status reports, conduct market research, and complete taskers and required documentation.
• Plan and coordinate events (e.g. seminars, workshops, conferences, visitor access, etc.).
• Coordinate meeting schedules, facilities, materials, and leadership calendars; provide logistical and administrative meeting support.
• Prepare and ensure quality of correspondence in compliance with program regulations.
• Interface effectively across the industry community, sponsor representatives, stakeholders, and other organizations.
• Conduct meetings with government leaders, industry experts, administrative staff, and key stakeholders.
• Keep current in sponsor, and government policies, rules, regulations, and practices with respect to project administration and execution.

Skills

Attention to detail

Communication

Problem solving

Prioritization

Interpersonal skills

DoD terminology familiarity

Education

AA/AS degree

Tools

MS Office

Outlook

Word

PowerPoint

Excel

Job description

Powerhouse Institute Inc. in Silver Spring, MD is seeking a full-time on-site Administrative Support Specialist to assist program management and ensure smooth operations. The role requires U.S. citizenship and ability to obtain/hold a public trust, with typical hours Monday–Friday, 7:30 am–4:30 pm.

The successful candidate will manage administrative duties, coordinate travel, maintain records, and support leadership with accurate reports, all in a DoD-oriented environment.