Administrative Assistant – Onsite, AI & Autonomy Support

MITRE; Bedford (MA); On-site; USD 51,000 - 76,000; Full time

Job summary

MITRE is seeking an administrative professional to support division leadership and staff in Bedford, MA. This on-site role focuses on calendar management, meeting coordination, and day-to-day office operations, ensuring smooth execution of interviews, events, and documentation.

Qualified candidates bring strong communication, attention to detail, and the ability to multitask in a fast-paced environment. Bachelor's degree preferred, but high school diploma with relevant experience accepted.

Qualifications

• Minimum 1 year of related experience with a High School Diploma or equivalent.
• Strong written and verbal communication skills.
• Experience with calendar management.
• Experience with face-to-face and virtual meeting and event planning.
• Demonstrated attention to detail and ability to multi-task.
• Flexible and adaptable in changing priorities.
• On-site work at least 4 days per week.

Responsibilities

• Coordinate calendars, arrange meetings via Outlook, and represent staff in organizing meetings with internal teams or external organizations.
• Schedule interviews and escort visitors.
• Plan and support meetings, presentations, and employee engagement events.
• Attend meetings and record notes and actions as needed.
• Maintain staff location information and coordinate communications.
• Prepare correspondence, presentations, and related documentation.

Skills

Written & verbal communication

Calendar management

Meeting planning

Attention to detail

Flexibility

Administrative support

Education

High School Diploma or equivalent

Bachelor's degree

Tools

MS Word

PowerPoint

Excel

Outlook

Teams

Adobe Acrobat

Job description

MITRE is seeking an administrative professional to support division leadership and staff in Bedford, MA. This on-site role focuses on calendar management, meeting coordination, and day-to-day office operations, ensuring smooth execution of interviews, events, and documentation.

Qualified candidates bring strong communication, attention to detail, and the ability to multitask in a fast-paced environment. Bachelor's degree preferred, but high school diploma with relevant experience accepted.