Executive Support Specialist — Hybrid

Massachusetts General Hospital; Waltham (MA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Massachusetts General Hospital is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties.

This position may lead junior staff, liaise with internal and external stakeholders, and coordinate with IT and facilities to ensure smooth operations in a fast-paced healthcare environment.

Qualifications

• 5–7 years of administrative experience, preferably in a healthcare setting.
• 1–2 years supporting senior-level staff.
• Proficient in Microsoft Office Suite; strong communication and organizational skills.
• Ability to work independently with minimal supervision.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare, review, and edit reports and presentations.
• Handle correspondence via email, letters, and calls.
• Organize electronic and physical files.
• Coordinate meetings with agendas and minutes; arrange room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and communications.

Skills

MS Office

Communication

Organization

Independent work

Detail-oriented

Education

High School Diploma

Associate's Degree in Business Administration

Associate's Degree in Related Field

Job description

Massachusetts General Hospital is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties.

This position may lead junior staff, liaise with internal and external stakeholders, and coordinate with IT and facilities to ensure smooth operations in a fast-paced healthcare environment.