Executive Administrative Specialist - High-Impact Support

Seattle Children's; Seattle (WA); On-site; USD 45,000 - 68,000; Full time

Job summary

Seattle Children's is seeking an experienced administrative professional to organize and prioritize a high volume of work, supporting executives with confidential information. You will deliver exceptional customer service, prepare and proofread documents, manage filing systems, and coordinate meetings and travel.

The role includes data entry, reporting, and budget coordination to ensure timely project completion.

Qualifications

• High school diploma or equivalent experience.
• Minimum five (5) years of related administrative work supporting high level management or executives.
• Bachelor’s degree preferred.
• Healthcare/medical office experience preferred.

Responsibilities

• Organize, prioritize and coordinate a high volume of work including confidential information.
• Deliver exceptional customer service to customers and visitors.
• Create, type, edit and proofreading department documents.
• Create and maintain filing systems.
• Schedule meetings and arrange travel.
• Enter, extract and analyze data into reports and presentations.
• Coordinate and monitor budget preparation; audit or reconcile financial statements and invoices.
• Manage workload required to complete projects.

Skills

Administrative support

Customer service

Data analysis

Scheduling

Proofreading

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Excel

PowerPoint

Job description

Seattle Children's is seeking an experienced administrative professional to organize and prioritize a high volume of work, supporting executives with confidential information. You will deliver exceptional customer service, prepare and proofread documents, manage filing systems, and coordinate meetings and travel.

The role includes data entry, reporting, and budget coordination to ensure timely project completion.