Executive Administrative Specialist - Research Services

Casey-Family-Programs; Seattle (WA); On-site; USD 65,000 - 89,000; Full time

Benefits offered by this job

Medical, dental, and vision

Paid leave

Holidays

Parental leave

Sabbatical after 10 yrs

Job summary

Casey Family Programs in Seattle, WA seeks an Administrative Specialist to provide executive support to a Managing Director and team. You will manage calendars, travel, and coordinate local and national projects/events with internal staff, partners, and vendors.

The role requires a Bachelor's degree and at least five years of administrative experience, with three at the executive level. Proficiency in Microsoft Office, especially Excel, is essential, along with strong communication and

Qualifications

• Bachelor’s degree required with a minimum of 5 years of administrative support experience, including at executive level (3+ years).
• Strong organizational skills, critical thinking, and effective written and verbal communication are essential.
• Broad knowledge of computer software; advanced Excel skills are needed.

Responsibilities

• Maintain MD/Senior Director calendar and travel schedules; coordinate with internal and external partners.
• Manage local and national projects/events in coordination with leadership; draft memoranda, reports, and presentations.
• Develop and maintain administrative processes aligned with Casey policies; coach staff as needed.

Skills

Executive support

Calendar management

Written/verbal communication

Autonomy

Budget monitoring

Education

Bachelor’s Degree

Tools

Microsoft Office

Excel

Job description

Casey Family Programs in Seattle, WA seeks an Administrative Specialist to provide executive support to a Managing Director and team. You will manage calendars, travel, and coordinate local and national projects/events with internal staff, partners, and vendors.

The role requires a Bachelor's degree and at least five years of administrative experience, with three at the executive level. Proficiency in Microsoft Office, especially Excel, is essential, along with strong communication and