Executive Administrative Specialist for GRA Leaders

Viatris; Washington (District of Columbia); Hybrid; USD 37,000 - 73,000; Full time

Job summary

Viatris in Washington, DC is seeking an experienced Administrative Assistant to support GRA leaders and teams, coordinating meetings, travel, and documentation across the department.

The role requires 2–3 years of administrative experience, strong MS Office skills, and excellent written and verbal communication. You will handle confidential information and support onboarding and recruitment activities, with occasional IT coordination.

Qualifications

• High school diploma/GED required.
• Associate or bachelor’s degree preferred.
• Minimum of 2 years demonstrated administrative experience; 3-4 years preferred.
• Working knowledge of Microsoft Office including Word, Excel, Power Point, Outlook and Teams is required.
• Excellent written and verbal communication skills; strong interpersonal and time management abilities.
• Strong work ethic and consensus gathering skills.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.

Responsibilities

• Serve as a liaison and provide administrative support to GRA leaders and subordinate team members.
• Coordinate meetings, conference calls and departmental meetings.
• Schedule staff appointments for proofreading, screen emails, and prepare expense reports.
• Coordinate and maintain calendar/schedule and travel itineraries.
• Manage special projects as assigned and prepare presentations with graphics in PowerPoint.
• Record meeting notes and prepare summaries.
• Handle confidential and time-sensitive information, including budgets and headcount.
• Support onboarding/offboarding and recruitment activities; maintain organizational charts.
• Manage IT requests for team members.

Job description

Viatris in Washington, DC is seeking an experienced Administrative Assistant to support GRA leaders and teams, coordinating meetings, travel, and documentation across the department.

The role requires 2–3 years of administrative experience, strong MS Office skills, and excellent written and verbal communication. You will handle confidential information and support onboarding and recruitment activities, with occasional IT coordination.