Administrative Assistant

Scorpion Therapeutics; Washington (District of Columbia); On-site; USD 37,000 - 73,000; Full time

Job summary

Scorpion Therapeutics is seeking an experienced Administrative Assistant to support GRA leadership and teams in Washington, DC. You will manage calendars, coordinate meetings, prepare expense reports, and assist with travel arrangements.

The role requires strong communication, MS Office proficiency, and the ability to handle confidential information. This onsite position involves three days per week in the DC office and collaboration with recruitment activities.

Qualifications

• 2+ years administrative experience required (3-4 years preferred).
• Strong written and verbal communication abilities.
• Proficient in reading/creating business documents.

Responsibilities

• Serve as liaison and provide administrative support to GRA leaders and team members.
• Coordinate meetings, conference calls, and departmental meetings.
• Handle routine administrative duties: scheduling appointments, screening emails, document generation, travel booking, and expense reports.
• Maintain calendars/schedules and travel itineraries.
• Coordinate and manage special projects as assigned.
• Create and support presentations (PowerPoint text and graphics).
• Record meeting notes and prepare summaries.

Skills

Communication skills

Time management

Interpersonal skills

Administrative skills

Education

High school diploma or equivalent

Associate/Bachelor's degree preferred

Tools

Microsoft Office

PowerPoint

Outlook

Job description

Role Responsibilities:

• Serve as a liaison and provide administrative support to GRA leaders and team members.
• Coordinate meetings, conference calls, and departmental meetings.
• Handle routine administrative duties: scheduling appointments, screening/sending emails, document generation, booking travel, and preparing expense reports.
• Maintain calendars/schedules and travel itineraries.
• Coordinate and manage special projects as assigned.
• Create and support presentations (PowerPoint: supporting text and graphics).
• Record meeting notes and prepare meeting summaries.
• Routinely manage confidential, time-sensitive information (e.g., budgets and headcount).
• Support colleague/contractor onboarding and offboarding; maintain organizational charts and support recruitment activities.
• Manage IT requests for team members.
• Provide pooled administrative services with other GRA administrative personnel.

Minimum Qualifications:

• High school diploma/GED required; Associate/Bachelor's preferred. 2+ years administrative experience required (3-4 years preferred). Education/experience combination considered.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Advanced administrative skills; strong written/verbal communication, interpersonal, and time management skills; strong work ethic and consensus gathering skills; strong computer skills.
• Ability to read/interpret business documents; write routine reports/correspondence.
• Basic math (add/subtract/multiply/divide).
• Typical office duties; light lifting; intermittent sitting/standing/walking; periodic travel may be required.
• 3 days/week in Washington, DC office.
• Proficiency in English (speaking, reading, writing, comprehension).

Compensation:

Salary range: $37,000 - $73,000.