Dynamic Administrative Assistant for Global Leadership

Viatris; Washington (District of Columbia); Hybrid; USD 37,000 - 73,000; Full time

Job summary

Viatris in Washington, DC is seeking an experienced administrative support professional to assist GRA leaders and teams. The role involves coordinating meetings, travel, calendars and preparing presentations.

The ideal candidate has a high school diploma or higher, 2–4 years of administrative experience, and strong MS Office skills. This position is based in the Washington, DC office with a typical 2-3 days per week onsite schedule.

Qualifications

• High school diploma/GED required.
• Associate or bachelor’s degree preferred.
• Minimum of 2 years demonstrated administrative experience; however, 3-4 years of administrative experience preferred.
• Working knowledge of Microsoft Office including Word, Excel, Power Point, Outlook and Teams is required.
• Must possess advanced administrative skills, excellent written and verbal communication skills, interpersonal and time management skills.

Responsibilities

• Serve as a liaison and provide administrative support to GRA leaders and subordinate team members.
• Coordinate meetings, conference calls and departmental meetings.
• Perform routine administrative duties including but not limited to scheduling of staff appointments for proofreading, screening e-mails, sending emails on LT member’s behalf, document generation, booking of travel and preparation of expense reports.
• Coordinate and maintain calendar/schedule and travel itineraries.
• Coordinate and manage special projects as assigned.
• Prepare simple to detailed presentations, to include creation of supporting text and insertion/creation of graphics utilizing Microsoft PowerPoint.
• Record meeting notes and prepare summaries of meetings.
• Routinely handle confidential and time-sensitive information, including budgets and headcount.
• Support colleague and contractor on-boarding and off boarding, maintain organizational charts, and provide support for recruitment activities.
• Manage IT requests for team members.
• Supports other GRA administrative personnel to provide pooled services.

Skills

Administrative support

Microsoft Office

Communication skills

Time management

Team collaboration

Education

High school diploma/GED

Associate or bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Viatris in Washington, DC is seeking an experienced administrative support professional to assist GRA leaders and teams. The role involves coordinating meetings, travel, calendars and preparing presentations.

The ideal candidate has a high school diploma or higher, 2–4 years of administrative experience, and strong MS Office skills. This position is based in the Washington, DC office with a typical 2-3 days per week onsite schedule.