Executive Administrative Specialist - Calendar & Coordination

Synergis; Atlanta (GA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k

Commuter benefits

Job summary

Synergis is seeking an experienced Executive Administrative professional to support two senior leaders through the remainder of the year. The role focuses on high-volume calendar management, complex scheduling across time zones, and day-to-day administrative coordination in a fast-paced environment.

The ideal candidate is discreet, proactive, and capable of making judgment calls to keep priorities moving, including handling confidential information with care.

Qualifications

• 3+ years of executive administrative / executive assistant experience supporting senior leaders.
• Advanced proficiency with Outlook calendaring and scheduling best practices.
• Experience managing complex, high-volume schedules across time zones.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information with high discretion.
• Highly detail-oriented with a low tolerance for errors in a fast-moving environment.

Responsibilities

• Manage multiple senior-leader calendars simultaneously using Microsoft Outlook.
• Coordinate complex scheduling across multiple time zones, internal teams, and external partners.
• Serve as a professional point of contact with executives, other administrative partners, and stakeholders.
• Anticipate needs proactively (e.g., prep for upcoming meetings, flag conflicts early, suggest solutions).
• Exercise strong judgment to prioritize requests and resolve scheduling conflicts independently.
• Support onsite coordination as needed (e.g., onsite events, meeting logistics).

Skills

3+ years executive admin experience

Outlook calendaring

Time-zone scheduling

Written & verbal communication

Discretion with confidential info

Detail-oriented

Tools

Microsoft Outlook

Job description

Synergis is seeking an experienced Executive Administrative professional to support two senior leaders through the remainder of the year. The role focuses on high-volume calendar management, complex scheduling across time zones, and day-to-day administrative coordination in a fast-paced environment.

The ideal candidate is discreet, proactive, and capable of making judgment calls to keep priorities moving, including handling confidential information with care.