Executive Calendar & Operations Specialist

WhiteCap Search; New York (NY); On-site; USD 34,000 - 55,000; Full time

Job summary

WhiteCap Search in New York seeks a highly organized executive/administrative professional to keep a fast-paced office running smoothly. You will manage complex calendars, coordinate meetings and travel, and act as a trusted partner to the executive.

The role demands discretion, strong written and verbal communication, and a track record of handling confidential information. A Bachelor's degree and proficiency with Google Calendar and Microsoft Word are required.

Qualifications

• Bachelor's degree required.
• 3.4 GPA or higher preferred/expected.
• Resumes should clearly outline responsibilities in each previous position.

Responsibilities

• Manage a complex and evolving calendar for the executive.
• Coordinate meetings, travel and logistics while anticipating conflicts.
• Serve as a trusted administrative partner with discretion.
• Exercise judgment and professionalism handling confidential information.
• Ensure day-to-day executive operations run smoothly and on schedule.
• Maintain clear communication with internal and external stakeholders.
• Support the executive's schedule beyond standard business hours when needed.

Tools

Google Calendar

Microsoft Word

Job description

WhiteCap Search in New York seeks a highly organized executive/administrative professional to keep a fast-paced office running smoothly. You will manage complex calendars, coordinate meetings and travel, and act as a trusted partner to the executive.

The role demands discretion, strong written and verbal communication, and a track record of handling confidential information. A Bachelor's degree and proficiency with Google Calendar and Microsoft Word are required.