Administrative Assistant

Synergis; Atlanta (GA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k

Commuter benefits

Job summary

Synergis is seeking an experienced Executive Administrative professional to support two senior leaders through the remainder of the year. The role focuses on high-volume calendar management, complex scheduling across time zones, and day-to-day administrative coordination in a fast-paced environment.

The ideal candidate is discreet, proactive, and capable of making judgment calls to keep priorities moving, including handling confidential information with care.

Qualifications

• 3+ years of executive administrative / executive assistant experience supporting senior leaders.
• Advanced proficiency with Outlook calendaring and scheduling best practices.
• Experience managing complex, high-volume schedules across time zones.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information with high discretion.
• Highly detail-oriented with a low tolerance for errors in a fast-moving environment.

Responsibilities

• Manage multiple senior-leader calendars simultaneously using Microsoft Outlook.
• Coordinate complex scheduling across multiple time zones, internal teams, and external partners.
• Serve as a professional point of contact with executives, other administrative partners, and stakeholders.
• Anticipate needs proactively (e.g., prep for upcoming meetings, flag conflicts early, suggest solutions).
• Exercise strong judgment to prioritize requests and resolve scheduling conflicts independently.
• Support onsite coordination as needed (e.g., onsite events, meeting logistics).

Skills

3+ years executive admin experience

Outlook calendaring

Time-zone scheduling

Written & verbal communication

Discretion with confidential info

Detail-oriented

Tools

Microsoft Outlook

Job description

We’re looking for an experienced Executive Administrative professional to support two senior leaders through the remainder of the year. This person will be the go-to for high-volume calendar management, complex scheduling across time zones, and day-to-day administrative coordination in a fast-paced environment. The ideal candidate is highly discreet, proactive, and confident making judgment calls to keep priorities moving.

Responsibilities:

• Manage multiple senior-leader calendars simultaneously using Microsoft Outlook
• Coordinate complex scheduling across multiple time zones, internal teams, and external partners
• Serve as a professional point of contact with executives, other administrative partners, and stakeholders
• Anticipate needs proactively (e.g., prep for upcoming meetings, flag conflicts early, suggest solutions)
• Exercise strong judgment to prioritize requests and resolve scheduling conflicts independently
• Support onsite coordination as needed (e.g., onsite events, meeting logistics)

Required Qualifications

• 3+ years of executive administrative / executive assistant experience (supporting senior leaders)
• Advanced proficiency with Outlook calendaring and scheduling best practices
• Demonstrated experience managing complex, high-volume schedules across time zones
• Excellent written and verbal communication skills
• Proven ability to handle confidential and sensitive information with high discretion
• Highly detail-oriented with a low tolerance for errors in a fast-moving environment
• Comfortable working amid ambiguity, shifting priorities, and last-minute changes

The compensation range for this position is $20.00 to $25.00 hr. (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k, and commuter benefits. Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital, and creative professionals. Learn more about Synergis at www.synergishr.com.