Executive Administrative Specialist — Academic Affairs

University of Maine; Farmington (ME); In loco; USD 25.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision insurance

Tuition waiver for employees anddepend

Employer retirement plan contribution

Descrizione del lavoro

The University of Maine seeks an Administrative Specialist CL3 (Confidential) to act as the high-level operational backbone for the Provost/Vice President for Academic Affairs. This role works closely with senior leadership, faculty, staff, and external partners in a highly visible environment.

Responsibilities include calendar management, sensitive communications, academic personnel logistics, budget support, and event coordination. Strong autonomy and discretion are essential.

Competenze

• 60+ credits of higher education (or equivalent work experience/training).
• At least three years of high-level administrative support experience.
• Ability to handle sensitive information with discretion and judgment.

Mansioni

• Master the Provost's dynamic calendar and coordinate meetings, travel, and committees.
• Handle sensitive communications with discretion and poise; draft executive correspondence.
• Manage faculty reappointments, tenure timelines, and coordinating talent searches.
• Assist with budget tracking, expenditures, and purchasing card management.
• Coordinate faculty assemblies, orientations, and high-visibility academic events.
• Mentor and delegate tasks to student workers and temporary staff.
• Research and summarize non-routine data; develop complex queries across databases.

Conoscenze

Absolute Discretion

Autonomy

Policy Fluency

Tech Sophistication

Formazione

60+ credits of higher education

Strumenti

Mainestreet

Smartsheets

University administrative systems

Descrizione del lavoro

The University of Maine seeks an Administrative Specialist CL3 (Confidential) to act as the high-level operational backbone for the Provost/Vice President for Academic Affairs. This role works closely with senior leadership, faculty, staff, and external partners in a highly visible environment.

Responsibilities include calendar management, sensitive communications, academic personnel logistics, budget support, and event coordination. Strong autonomy and discretion are essential.