Executive Admin Specialist — Academic Affairs

University of Maine; Farmington (ME); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition remission

Job summary

The University of Maine System seeks an independent Administrative Specialist CL3 (Confidential) to serve as the high-level backbone for the Provost/Vice President for Academic Affairs in Farmington.

In this visible role you will manage the Provost's calendar, handle sensitive communications, oversee faculty logistics, assist with budget tracking, coordinate events, and mentor student workers. Requires 60+ college credits and 3+ years of senior admin support.

Qualifications

• 60+ credits of higher education (or equivalent work experience).
• At least three years of high-level administrative support experience.

Responsibilities

• Own the Provost's dynamic calendar and coordinate meetings, travel, and committees.
• Handle sensitive, non-routine communications with sound judgment and poise.
• Manage academic personnel logistics, including appointments and tenure timelines.
• Assist with budget tracking and purchasing card program management.
• Coordinate faculty assemblies, orientations, and high-visibility ceremonies.
• Mentor student workers and temporary staff; delegate tasks.
• Research and summarize data; create complex queries across databases.

Skills

Discretion

Autonomy

Policy fluency

Tech proficiency

Education

60+ credits

Tools

Smartsheets

Mainestreet

Job description

The University of Maine System seeks an independent Administrative Specialist CL3 (Confidential) to serve as the high-level backbone for the Provost/Vice President for Academic Affairs in Farmington.

In this visible role you will manage the Provost's calendar, handle sensitive communications, oversee faculty logistics, assist with budget tracking, coordinate events, and mentor student workers. Requires 60+ college credits and 3+ years of senior admin support.