Executive Admin: Campus Life & Wellbeing

University of Massachusetts Amherst; Amherst (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

University of Massachusetts Amherst is seeking an Administrative Secretary I to provide executive-level administrative and operational support for Campus Life and Wellbeing. The role manages complex schedules, coordinates meetings, and assists with planning materials, while handling confidential information with discretion.

The position collaborates with senior leaders, faculty, staff, students, and external stakeholders, ensuring smooth daily operations and adherence to university policies.

Qualifications

• High School diploma required; Associate’s degree preferred to substitute for experience.
• Four or more years in administrative office work; customer service experience valued.
• Experience handling confidential information and coordinating with multiple stakeholders.

Responsibilities

• Manages complex calendars and scheduling for the AVC and department leaders.
• Coordinates travel, procurement, and administrative processes to support operations.
• Drafts correspondence, meeting materials, and reports; maintains records with confidentiality.
• Supports budgetary and payroll-related processes as needed; tracks expenditures.

Skills

Customer service

Interpersonal skills

Active listening

Organization skills

Discretion & confidentiality

Education

High School diploma

Associate’s degree

Tools

Microsoft Office

Job description

University of Massachusetts Amherst is seeking an Administrative Secretary I to provide executive-level administrative and operational support for Campus Life and Wellbeing. The role manages complex schedules, coordinates meetings, and assists with planning materials, while handling confidential information with discretion.

The position collaborates with senior leaders, faculty, staff, students, and external stakeholders, ensuring smooth daily operations and adherence to university policies.