Executive Assistant (Part Time)

KR Wolfe, Inc.; Incline Village (NV); On-site; USD 27,552,000 - 41,328,000; Part time

Job summary

KR Wolfe, Inc. is seeking a part-time Executive Assistant to provide high-level administrative and project support in Incline Village, NV. The role focuses on keeping executives organized, managing travel expenses, coordinating projects, and maintaining smooth daily operations.

The ideal candidate is highly organized, proactive, and discreet, with experience supporting senior executives and handling multiple tasks with professionalism.

Qualifications

• Strong communication and interpersonal skills are required.
• Experience supporting senior executives is essential.
• MS Office experience, especially Word, Outlook, Excel.
• Basic accounting principles knowledge is required; accounting knowledge is a plus.
• Project management experience is a plus.
• Ability to work independently and handle confidential information.

Responsibilities

• Coordinate travel arrangements for executives (flights, hotels, ground transport).
• Manage and reconcile executive expenses; assist with budget tracking.
• Support project coordination and follow‑up on action items.
• Maintain task management systems and prioritize executive workload.
• Schedule meetings and manage calendars; ensure calendar efficiency.
• Prepare correspondence, reports, and presentations as needed.

Skills

Strong communication

Executive support

Discretion

Independent worker

Senior exec support

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Location: Incline Village, NV

Hours: Monday – Friday, 10:00 AM – 2:00 PM (some weekend work if needed)

Company Overview

KR Wolfe, Inc. is a growing company specializing in installation, integration, field service, and renovation solutions that bring today’s technology to life. We serve advanced environments across healthcare, education, commercial, and government sectors. Guided by our commitment to quality, value, and customer service, we operate by our SPIRIT and QUEST core values—delivering exceptional service with integrity, teamwork, and care.

Position Overview

KR Wolfe is seeking a part-time Executive Assistant to provide high-level administrative and project support. This role will be essential in keeping executives organized, managing travel and expenses, coordinating projects, and ensuring smooth daily operations.

The ideal candidate is highly organized, proactive, and comfortable managing multiple tasks while maintaining professionalism and confidentiality.

Key Responsibilities

• Coordinate travel arrangements, including flights, hotels, and ground transportation
• Manage and reconcile executive expenses and assist with budget tracking
• Support project coordination and follow‑up on action items
• Maintain task management systems and help prioritize executive workload
• Schedule meetings, appointments, and ensure calendar efficiency
• Prepare correspondence, reports, and presentations as needed

Qualifications

• Strong communication and interpersonal skills
• Prior experience supporting Senior level executives
• 3+ years experience with Microsoft Office Suite, particularly Word, Outlook, and Excel
• Basic accounting principles required; advanced accounting knowledge a plus
• Any project management experience is a plus
• Ability to work independently, prioritize tasks, and handle sensitive information with discretion