Executive Administrative & Records Coordinator

The Salvation Army; Village of Suffern (NY); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

The Salvation Army is seeking an Administrative and Records Assistant to provide high-level administrative support to the Director of Continuing Education and the Curriculum and Distance Education Officer. This role ensures efficient day-to-day operation by managing communications, coordinating meetings and events, and maintaining organized records and documentation.

Responsibilities include executive support, program logistics, stakeholder coordination, and records management to support

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school.
• 2 years of related experience; or equivalent combination of education and experience.
• Strong organizational and time management skills.
• Professional communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Discretion and professionalism.
• Proactive and responsive support approach.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Collaborate with teams via Zoom, Microsoft Teams, Slack.

Responsabilités

• Manage calendar, scheduling, and travel arrangements for the Director of Continuing Education.
• Coordinate meetings, including preparing agendas, materials, and follow-up communications.
• Maintain departmental contact lists, schedules, and administrative records.
• Support communication and correspondence on behalf of education leadership.
• Coordinate administrative logistics for education programs, seminars, and convocations.
• Maintain participant and delegate lists and related documentation.
• Prepare and distribute program materials, including communications and invoices.
• Liaise with Command and Section Heads to coordinate participation and permissions.
• Facilitate communication with Command Heads and Section Heads regarding program participation and requirements.

Connaissances

Organizational skills

Time management

Professional communication

Discretion

Proactive support

Multitasking

Formation

Associate's degree (A.A.) or equivalent

Outils

Microsoft Office Suite

Zoom

Microsoft Teams

Slack

Description du poste

The Salvation Army is seeking an Administrative and Records Assistant to provide high-level administrative support to the Director of Continuing Education and the Curriculum and Distance Education Officer. This role ensures efficient day-to-day operation by managing communications, coordinating meetings and events, and maintaining organized records and documentation.

Responsibilities include executive support, program logistics, stakeholder coordination, and records management to support