Administrative & Finance Coordinator

The Salvation Army USA Western Territory; Suisun City (CA); On-site; USD 45,000 - 70,000; Full time

Job summary

The Salvation Army USA Western Territory is seeking an Office Coordinator to provide administrative and financial support, including accurate MVR records, AR/AP processing, and oversight of the Ray & Joan Kroc Corps Community Center’s Volunteer program. You will serve staff, vendors, and customers with confidentiality and precision.

This role supports Divisional Headquarters, maintains audit-ready files, and coordinates meetings and reports while ensuring timely, professional service across

Qualifications

• Bachelor's degree in a relevant field or equivalent experience preferred.
• Two or more years of administration/bookkeeping/accounting experience.
• Demonstrated ability to work without supervision.
• Attention to detail, reliable follow-through, and ability to meet deadlines.
• Strong problem-solving skills and multi-tasking ability.
• Proficient with Microsoft Office and able to learn AI tools.
• May require flexible hours including evenings and weekends seasonally.
• Self-motivated with the drive to take projects from inception to completion.
• Knowledge of office procedures, policy, organization, and equipment.
• Experience with AP/AR and records management is a plus.

Responsibilities

• Maintain organized electronic and physical files, including MVR documents for audit readiness.
• Prepare correspondence, pull reports, create forms and spreadsheets.
• Attend meetings, take minutes, and distribute promptly.
• Coordinate meetings, calendars, and administrative activities.
• Manage office supplies, equipment, and service requests.
• Maintain confidentiality of sensitive information and exercise sound judgment.
• Communicate effectively with staff, vendors, and partners to resolve issues.
• Provide professional, timely, courteous service to clients.
• Reconcile accounts receivable records and research discrepancies.
• Process vendor invoices with proper GL coding and support documentation.
• Oversee seasonal reconciliation and Kettle-related administrative tasks.

Skills

Administrative support

Attention to detail

Multi-tasking

Problem solving

Communication

MS Office

AI tools

Self-motivated

Time management

Confidentiality

Education

Bachelor's degree in a relevant field

Equivalent experience

Tools

Microsoft Office

VIVID accounting system

Job description

The Salvation Army USA Western Territory is seeking an Office Coordinator to provide administrative and financial support, including accurate MVR records, AR/AP processing, and oversight of the Ray & Joan Kroc Corps Community Center’s Volunteer program. You will serve staff, vendors, and customers with confidentiality and precision.

This role supports Divisional Headquarters, maintains audit-ready files, and coordinates meetings and reports while ensuring timely, professional service across