Executive Administrative Partner (Hybrid) for Global Leaders

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

PPO health plan

Internet reimbursement

Monthly cell phone stipend

Paid time off

Job summary

Hawthorne Lane in Washington, DC is seeking an experienced Senior Administrative Assistant to provide strategic, executive-level support to five senior leaders. The role serves as an internal partner and primary liaison with external stakeholders during a critical growth phase, requiring discretion and a proactive approach.

You will manage complex calendars, coordinate domestic and international travel, prepare materials, track deadlines, and help build scalable processes in a fast-moving

Qualifications

• Minimum five years of top-level administrative experience supporting multiple principals.
• Experience in a startup or international organization is a plus.
• Strong communication, judgment, and organizational skills.

Responsibilities

• Provide white-glove administrative support to five senior leaders, managing complex, high-volume, calendaring, meeting logistics, and domestic and international travel coordination.
• Ensure meeting readiness by preparing presentations, agendas, briefs, and handling the preparation of meeting spaces/technical set up.
• Track key deadlines, and action items, ensuring timely follow up and that no projects fall through the cracks.
• Assist with project coordination and management, working with leadership to develop timelines, translating project plans into actionable tasks, and maintaining organization and communication throughout projects.
• Act as the first point of contact, liaising between the principle, team members, and external stakeholders, helping to prioritize incoming communications and requests.
• Prepare and submit expense reports, track receipts, maintain organized financial records, and follow up on any outstanding approvals.

Skills

Executive support

Calendar management

Communication

Prioritization

Problem solving

Tools

Google Workspace

Job description

Hawthorne Lane in Washington, DC is seeking an experienced Senior Administrative Assistant to provide strategic, executive-level support to five senior leaders. The role serves as an internal partner and primary liaison with external stakeholders during a critical growth phase, requiring discretion and a proactive approach.

You will manage complex calendars, coordinate domestic and international travel, prepare materials, track deadlines, and help build scalable processes in a fast-moving