Executive & Personal Assistant to Leaders | Travel & Finance

Hawthorne Lane; Bethesda (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

Hawthorne Lane in Bethesda, MD is seeking an Executive Assistant to support several Principals with schedules, travel, and administrative tasks. You’ll refine reports, manage correspondence, and assist with financial activities including invoices and investment processing, while handling special projects with discretion.

You’ll thrive in a busy, behind-the-scenes role that values dependability, a proactive mindset, and the ability to juggle competing priorities.

Qualifications

• At least two years of Executive Assistant experience in a corporate or professional setting.
• Bachelor’s degree preferred.
• Ability to balance competing priorities with good judgment.
• Willingness to provide personal assistance and travel coordination.

Responsibilities

• Keep several Principals’ schedules running smoothly, balancing business commitments, personal appointments, meetings, and events across changing priorities.
• Arrange travel from start to finish, accounting for transportation, lodging, timing, and details that make itineraries work.
• Prepare and refine correspondence, reports, spreadsheets, and materials that help leadership assess projects and review financial information.
• Assist with the administrative side of financial activity, including invoice coordination, expense documentation, and record maintenance.
• Help information move between leadership, colleagues, service providers, and external contacts, ensuring follow-ups and materials don’t get lost.
• Coordinate firm gatherings and take ownership of special assignments, seeing each task through with care and good judgment.
• Handle occasional personal support needs, from errands to coordinating household matters and appointments.
• Anticipate day-to-day needs and step in wherever additional support will make a meaningful difference.

Skills

Executive Assistant experience

Education

Bachelor's degree

Job description

Hawthorne Lane in Bethesda, MD is seeking an Executive Assistant to support several Principals with schedules, travel, and administrative tasks. You’ll refine reports, manage correspondence, and assist with financial activities including invoices and investment processing, while handling special projects with discretion.

You’ll thrive in a busy, behind-the-scenes role that values dependability, a proactive mindset, and the ability to juggle competing priorities.