Executive Administrative Partner (Hybrid)

CNA Insurance; Walnut Creek (CA); Hybrid; USD 35,000 - 65,000; Full time

Job summary

CNA Insurance is seeking an experienced Administrative Assistant II to provide proactive administrative and operational support to leaders within the Commercial Underwriting organization. You will manage complex calendars, arrange travel, draft materials, and handle confidential information with discretion.

The role requires strong Microsoft 365 skills, proficiency in PowerPoint/Excel, and experience with data tools like Power BI/Looker, in a fast-paced, hybrid environment in California.

Qualifications

• Some college coursework preferred (Business, Accounting, Marketing, or related field).
• Typically 4+ years of administrative experience, preferably supporting leaders or teams in a professional services or corporate environment.

Responsibilities

• Provide proactive administrative and logistical support to leaders.
• Manage complex calendars, scheduling; anticipate conflicts and resolve issues independently.
• Coordinate end-to-end travel arrangements and process expense reports.
• Draft, prepare, and distribute professional correspondence, reports, presentations, and meeting materials.
• Prepare large datasets, reports, and presentation materials for senior leadership and meetings.
• Maintain organized electronic files, SharePoint sites, and databases with strong version control and file hygiene.
• Handle sensitive and confidential information with discretion and professionalism.
• Update and maintain business opportunities, relationships, and reporting in Salesforce and other internal systems.
• Gather data and prepare analyses, reports, and presentations to support priorities.
• Serve as a reliable point of contact for leaders and internal partners.

Skills

Communication

Organization

Interpersonal skills

Independent work

Education

Some college coursework preferred (Business, Accounting, Marketing, or related field)

Tools

Microsoft 365

PowerPoint

Excel

Looker

Power BI

Copilot

Job description

CNA Insurance is seeking an experienced Administrative Assistant II to provide proactive administrative and operational support to leaders within the Commercial Underwriting organization. You will manage complex calendars, arrange travel, draft materials, and handle confidential information with discretion.

The role requires strong Microsoft 365 skills, proficiency in PowerPoint/Excel, and experience with data tools like Power BI/Looker, in a fast-paced, hybrid environment in California.