Executive Admin & Data Insights Specialist (Hybrid)

01460 Continental Casualty Company; City of Niagara Falls (NY); Hybrid; USD 78,000 - 96,000; Full time

Benefits offered by this job

Benefits package

Job summary

CNA in New York City is seeking an Administrative Assistant II to provide executive-level support to senior leaders, manage calendars, travel, and expenses, and help with office operations.

The role requires strong organization, communication, and Microsoft Office expertise, with experience in Power BI and AI tools like Copilot. The position offers hybrid work with on-site NYC location.

The target compensation is around $87,000 annually, with base range depending on experience, plus benefits.

Qualifications

• Provide proactive administrative, operational, and business support to senior leaders, enabling focus on strategic priorities and business objectives.
• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting while anticipating conflicts and resolving issues independently.
• Draft, prepare, and distribute correspondence, reports, presentations, meeting materials, and other business documents using Microsoft Office and related technologies.
• Support business unit administration activities, including internal and external communications, team meetings, industry conferences, onboarding activities, and organizational initiatives.

Responsibilities

• Maintain business information, records, databases, SharePoint sites, and other systems with strong attention to organization, accuracy, and version control.
• Gather, analyze, and summarize data to prepare reports, presentations, and business insights for leadership decision-making.
• Coordinate broker, agency, and business partner activities, including maintaining information in Power BI and other internal systems.
• Serve as a trusted point of contact for leaders, colleagues, and external partners by providing responsive, professional customer service and administrative support.
• Conduct research, compile information, and prepare recommendations or summaries on assigned topics.
• Support special projects and ensure deliverables are completed accurately, on time, and aligned with business objectives.
• Coordinate meetings, events, team activities, and travel logistics, and may record meeting notes and action items as needed.
• Assist with operational processes, including invoices, accounts payable activities, payroll/timekeeping support, facilities coordination, vendor management, and other administrative functions.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Power BI

SharePoint

Copilot AI

Education

College degree in Business, Accounting, Marketing, or related field

4+ years administrative experience

Tools

Power BI

SharePoint

Copilot

Microsoft 365

Job description

CNA in New York City is seeking an Administrative Assistant II to provide executive-level support to senior leaders, manage calendars, travel, and expenses, and help with office operations.

The role requires strong organization, communication, and Microsoft Office expertise, with experience in Power BI and AI tools like Copilot. The position offers hybrid work with on-site NYC location.

The target compensation is around $87,000 annually, with base range depending on experience, plus benefits.