Executive Administrative Partner | Calendar, Travel & Events

Capital One Group; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage multiple schedules, arrange travel, prepare expense reports, and act as a gatekeeper and ambassador for the leadership team.

The role requires strong written and verbal communication, calendar precision, and the ability to handle last-minute changes with discretion.

Qualifications

• High School Diploma, GED or equivalent.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Associates Degree preferred.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• At least 1+ year of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meetings.
• Excellent written and verbal communications and organizational skills.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (all-hands meetings, team meetings, conferences, etc.).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Administrative experience

Calendar management

Meeting & event planning

Travel arrangements

Expense reporting

Professional written communication

Education

High School Diploma, GED or equivalent

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Video conferencing (Zoom/Skype)

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage multiple schedules, arrange travel, prepare expense reports, and act as a gatekeeper and ambassador for the leadership team.

The role requires strong written and verbal communication, calendar precision, and the ability to handle last-minute changes with discretion.