Executive Administrative & Operations Specialist

simera-talent; San Francisco (CA); Remote; USD 60,000 - 78,000; Full time

Job summary

Simera is looking for an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive documentation management to help teams stay on top of tasks.

You will manage emails, calendars, and records, coordinate with internal and external contacts, and assist with invoices and onboarding. Remote work setup and strong communication drive success.

Qualifications

• Experience providing administrative support or office coordination.
• Ability to manage documents, records, data, schedules, and processes.
• Strong computer and digital skills; capable of working with remote teams.
• Attention to detail, able to meet deadlines, and manage multiple priorities.
• Reliable internet connection and setup for remote work.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Google Workspace

Microsoft Office

Documentation

Data entry

Calendar management

Email management

Time management

Independent work

Discretion

Communication

Tools

Google Workspace

Microsoft Office

Job description

Simera is looking for an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive documentation management to help teams stay on top of tasks.

You will manage emails, calendars, and records, coordinate with internal and external contacts, and assist with invoices and onboarding. Remote work setup and strong communication drive success.