Administrative Operations Specialist

simera-talent; San Francisco (CA); Remote; USD 52,000 - 75,000; Full time

Job summary

Simera seeks an Administrative Specialist to provide organizational and operational support across the organization. The role emphasizes managing documentation, coordinating tasks, and maintaining accurate records while supporting teams with day-to-day administrative needs.

The ideal candidate is detail-oriented, proactive, reliable, and able to work well with remote teams. Proficiency with Google Workspace or Microsoft Office and strong communication are essential.

Qualifications

• Previous experience in administrative support or office administration.
• Experience managing documents, records, and data.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Attention to detail and ability to meet deadlines.
• Ability to handle multiple priorities in a fast-paced environment.
• Reliable internet and a suitable remote setup.
• Professional, proactive, organized, and dependable attitude.
• English proficiency if communicating with English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations.
• Manage emails, calendars, meetings, and routine admin requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and purchase requests.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes.
• Identify administrative issues and suggest process improvements.
• Ensure company policies and procedures are followed.
• Maintain confidentiality with sensitive information.
• Provide timely and professional support to employees, managers, and contacts.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Data entry

Documentation

Multitasking

Problem solving

Independent work

Discretion

Remote collaboration

Tools

Google Workspace

Microsoft Office

Job description

Simera seeks an Administrative Specialist to provide organizational and operational support across the organization. The role emphasizes managing documentation, coordinating tasks, and maintaining accurate records while supporting teams with day-to-day administrative needs.

The ideal candidate is detail-oriented, proactive, reliable, and able to work well with remote teams. Proficiency with Google Workspace or Microsoft Office and strong communication are essential.