Administrative Specialist — Remote Operations & Support

Simera; San Francisco (CA); Remote; USD 60,000 - 75,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide administrative and operational support across the organization in a remote-friendly setup. The role emphasizes strong organization, meticulous data handling, and proactive collaboration with internal teams and external contacts.

The ideal candidate will manage documents, calendars, reports, and onboarding processes, while maintaining confidentiality and ensuring adherence to company policies. Remote work with reliable setup is required.

Qualifications

• Prior experience in administrative support or similar role.
• Experience managing documents, records, data, schedules, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate effectively with remote teams.
• English proficiency is required for English-speaking teams or stakeholders.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Excellent communication

Strong organizational skills

Attention to detail

Data entry

Multitasking

Problem solving

Documentation & record-keeping

Independent work with remote teams

Confidential handling

Prioritization

Adaptability

Email and calendar management

Customer service

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Administrative Specialist to provide administrative and operational support across the organization in a remote-friendly setup. The role emphasizes strong organization, meticulous data handling, and proactive collaboration with internal teams and external contacts.

The ideal candidate will manage documents, calendars, reports, and onboarding processes, while maintaining confidentiality and ensuring adherence to company policies. Remote work with reliable setup is required.