Remote Administrative & Operations Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organized record-keeping, task coordination, data accuracy, and proactive support for teams and stakeholders.

Ideal candidates will manage calendars, prepare reports, and handle confidential information with discretion. This position supports remote teams and requires strong communication and independent work capabilities.

Qualifications

• Previous experience in administrative support or office administration.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Task prioritization

Problem solving

Google Workspace

Microsoft Office

Documentation

Independent work

Discretion with confidential info

Adaptability

Tools

Google Workspace

Microsoft Office

Spreadsheets

Job description

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organized record-keeping, task coordination, data accuracy, and proactive support for teams and stakeholders.

Ideal candidates will manage calendars, prepare reports, and handle confidential information with discretion. This position supports remote teams and requires strong communication and independent work capabilities.