Executive Administrative & Operations Specialist

BMO; New York (NY); On-site; USD 50,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Life insurance

Retirement savings plans

Job summary

BMO Financial Group is seeking an experienced administrative professional in New York to support one or more managers and their teams. The role focuses on delivering high‑level clerical support, budgeting coordination, scheduling, and stakeholder liaison to keep business operations efficient and compliant.

You will contribute to strategic initiatives, prepare communications, manage travel and expense processes, and help drive continuous improvement across the department.

Qualifications

• Specialized knowledge.
• Verbal & written communication skills - Good.
• Organization skills - Good.
• Collaboration & team skills - Good.
• Analytical and problem solving skills - Good.

Responsibilities

• Supports the execution of strategic initiatives; tracks metrics and milestones.
• Builds effective relationships with internal/external stakeholders.
• Analyzes data and information to provide insights and recommendations.
• Leads planning, coordinating and implementing department events.
• Provides coaching and mentoring to junior administrative assistants.
• Manages and monitors calendars and coordinates meetings and travel.
• Maintains filing systems and documentation for accessibility.
• Coordinates training requirements for staff and collaborates to achieve objectives.

Skills

Verbal & written comms

Organization skills

Collaboration & teamwork

Analytical & problem solving

Education

Post-secondary degree in related field

Job description

BMO Financial Group is seeking an experienced administrative professional in New York to support one or more managers and their teams. The role focuses on delivering high‑level clerical support, budgeting coordination, scheduling, and stakeholder liaison to keep business operations efficient and compliant.

You will contribute to strategic initiatives, prepare communications, manage travel and expense processes, and help drive continuous improvement across the department.