Executive Administrative & Operations Specialist

TRISTAR; Crane (IN); On-site; USD 65,000 - 85,000; Full time

Job summary

TRISTAR seeks an Executive Administrative Assistant to provide comprehensive support for executives and operations. You will manage documents, communications, and data across multiple systems, coordinating meetings and ensuring information flows efficiently.

This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. A U.S. citizen with the ability to obtain security clearance is preferred.

Qualifications

• Bachelor’s degree required.
• 3–5 years of experience as an Executive Administrative Assistant or in a similar role.
• U.S. Citizenship and ability to obtain security clearance.
• Proficiency in Microsoft Office Suite and SharePoint/iCrane tools.
• Strong communication and organizational skills.

Responsibilities

• Provide high-level administrative support, including document preparation, correspondence, presentations, and distribution of information.
• Support organizational operations to ensure efficiency and effectiveness of management procedures.
• Track action items, prepare meeting minutes, and coordinate follow-ups.
• Develop standard operating procedures (SOPs) and assist with process improvement initiatives.
• Provide front desk coverage and greet visitors, manage access control, and offer administrative assistance.
• Manage office logistics, supply inventory, and replenishment coordination.
• Schedule and organize meetings, conferences, and events, including reserving spaces.

Skills

Attention to detail

Communication

Self-motivated

Team player

Organizational skills

Problem-solving

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Microsoft Teams & SharePoint

GFEBS/GEARS

iPDM

Job description

TRISTAR seeks an Executive Administrative Assistant to provide comprehensive support for executives and operations. You will manage documents, communications, and data across multiple systems, coordinating meetings and ensuring information flows efficiently.

This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. A U.S. citizen with the ability to obtain security clearance is preferred.