Business Operations Specialist

Peraton; Chantilly (VA); On-site; USD 120,000 - 180,000; Full time

Job summary

Peraton in Chantilly, VA seeks an experienced business operations specialist to provide front office coordination, contract administration, and executive communications support for senior leadership. The role demands independence, meticulous attention to detail, and the ability to manage high-visibility briefings while coordinating complex multi-stakeholder relationships.

You will integrate into a fast-paced government office, ensuring timely, accurate information flow and proactive problem

Qualifications

• Active TS/SCI with poly clearance
• Program or project management in intelligence/DoD environments
• Experience supporting senior executive leadership
• Experience preparing briefings for Congressional or interagency audiences
• Ability to plan and lead major assignments independently
• Exceptional written and oral communications

Responsibilities

• Manage leadership calendars and scheduling
• Process access requests, data transfers, invoices, and contracts
• Coordinate travel and itineraries
• Draft briefing materials for meetings
• Prepare weekly leadership communications
• Maintain knowledge management repositories
• Distribute and track action items from high-visibility briefings

Skills

Stakeholder management

Executive communications

Project management

Written communication

Attention to detail

Independent worker

Education

BS/BA

MS/MA

PhD

Equivalent experience

Tools

PowerPoint

Word

Excel

Document management system

Financial systems

Tasking platforms

Job description

We're seeing an experienced business operations specialist to provide critical front office coordination, contract administration, and executive communications support.

This role demands a highly independent, detail-oriented professional capable of supporting senior leadership with minimal oversight. The ideal candidate will coordinate complex relationships with multiple stakeholders, manage high-visibility briefings, and serve as a force multiplier for leadership.

The candidate will have a deep understanding for the organization and be capable of seamlessly integrating into a fast-paced front office environment.

Required Qualifications

• Must have active TS/SCI w/poly

Professional Experience

• Program or project management experience in intelligence or DoD/DoW environments
• Experience supporting senior executive leadership
• Experience preparing briefings for Congressional, interagency, or senior executive audiences

Technical Skills

• Proficiency with cable system
• Experience with organizational systems and tools including document management, financial systems, and tasking platforms
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).

Knowledge, Skills, and Abilities

• Ability to plan and lead major assignments independently
• Exceptional written and oral communications skills with ability to tailor content to audience
• Outstanding attention to detail with commitment to quality assurance/quality control
• Strong accountability and ownership mindset
• Ability to manage multiple stakeholders and competing priorities
• Experience navigating complex multi-organizational partnerships

Education

• Minimum of 12 years experience with BS/BA, 10 years with MS/MA, or 7 years with PhD
• 4 additional years of relevant experience may be accepted in lieu of degree;

Desired Qualifications

• COTR experience or equivalent contracts oversight
• Experience supporting emerging technology initiatives or innovation accelerators
• Familiarity with information request processes and policies

Administrative and Operational Support

• Manage leadership calendars and coordinate complex scheduling requirements
• Process access requests, data transfers, invoices, and contract modifications
• Handle disclosure, taskings, and information requests in coordination with partner organizations
• Coordinate and process travel cables, travel authorizations, itineraries, logistics, and trip reporting
• Manage organizational requirements and workflows in knowledge management systems

Executive Communications

• Compile, refine, and manage weekly organizational highlights and priority communications
• Draft high-quality written materials tailored to senior leadership, interagency partners, and Congressional audiences
• Prepare, update, and support briefing materials for regular and ad hoc meetings
• Conduct research and gather supplemental information to support leadership decision-making
• Perform quality assurance, quality control, and due diligence on all communications and deliverables

Knowledge Management

• Review, update, and maintain SOPs, critical documentation, and program materials
• Organize and maintain workspace and repositories for program documentation
• Retain and manage project documentation within the team's knowledge repository

Budget and Contracts Management

• Provide budget management support and financial oversight for program and research activities
• Use organizational budget tools and financial systems for tracking, reporting, and analysis