Executive Assistant - Orlando Regional Medical Center - ORMC

Socket.dev; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Orlando Health Orlando Regional Medical Center seeks an Executive Assistant to support a Vice President or Senior Vice President with advanced secretarial and administrative duties.

The role requires handling confidential information, coordinating calendars, travel, meetings, and complex communications in a high-profile healthcare setting. Expect interaction with senior leadership and external contacts in a demanding environment.

Qualifications

• Associate’s Degree is required.
• Two years of prior customer service, administrative or secretarial experience may substitute for the degree.
• Proficiency with Word, Excel, PowerPoint and Access preferred.

Responsibilities

• Plans and carries out administrative functions requiring significant knowledge of the organization.
• Manages multiple priorities and tasks with discretion.
• Produces and types routine and non-routine correspondence, reports and special projects.
• Creates, prepares and coordinates presentations and materials.

Skills

Word processing

Spreadsheet

Presentation software

Database software

Microsoft Office

Education

Associate’s Degree

Job description

Position Summary

The Executive Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

ORLANDO HEALTH ORLANDO REGIONAL MEDICAL CENTER

Orlando Health Orlando Regional Medical Center (ORMC) has served the Central Florida community for more than 100 years. With 808 beds, the downtown Orlando hospital is among the largest acute-care facilities in the region and the only Level I Trauma Center in Central Florida. The hospital has earned consistent Best Regional Hospitals recognition from U.S. News & World Report and most recently received national top-50 rankings in two adult specialties and high performing ratings in four specialties and 11 procedures and conditions, as well as a fourth Top Teaching Hospital and a seventh consecutive "A" Hospital Safety Grade from the patient safety advocates at The Leapfrog Group. Orlando Health ORMC holds the most Beacon Awards for Excellence in the state, awarded by the American Association of Critical-Care Nurses to units that employ evidence-based practices to improve patient and family outcomes, and has achieved Magnet® recognition, the gold standard for nursing’s contribution to quality patient care, safety, research and service excellence.

Orlando Health ORMC is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts, Central Alabama and Puerto Rico. Collectively, our dedicated team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. "Orlando Health Is Your Best Place to Work" is not just something we say, it's our promise to you.

Responsibilities

Essential Functions

• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Performs significant administrative duties with multiple priorities and tasks.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Has significant contact with senior management, board members, and various external contacts.
• Has access to confidential employee, management and organization data.
• Organizes and expedites flow of work through Vice President's or Senior Vice President's office.
• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
• Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention.
• Utilizes significant discretion in varied areas.
• Coordinates special events.
• Prepares, monitors, or assists with the preparation of various budgets.
• Provides work direction to other clerical personnel within the department.

Qualifications

Education/Training

• Associate’s Degree.
• Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
• Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Licensure/Certification

• None

Experience

• Five (5) years of customer service, administrative, secretarial or related experience.