Executive Admin & Office Operations Lead

Doctors HealthCare Plans, Inc.; Coral Gables (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Doctors HealthCare Plans, Inc. is seeking an Executive Assistant / Receptionist to support daily operations and deliver high-level administrative assistance to senior leadership. The role handles front-office operations, visitor management, and confidential information with professionalism.

Responsibilities include calendar coordination, travel arrangements, meeting setup, and HR-related support. Candidates should be bilingual, organized, and discreet, with strong MS Office skills and a

Qualifications

• 2–3 years of executive-support experience required.
• Bilingual in English and Spanish required.
• Strong interpersonal and communication skills.
• Excellent organization and time management.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office and adaptable to new software.

Responsibilities

• Serve as the administrative hub supporting front office and HR.
• Greet visitors and manage access, ensuring a professional welcome.
• Answer and direct phone calls professionally.
• Coordinate calendars and meetings for executives.
• Arrange travel and expense reporting for leadership.
• Maintain office supplies and conference room setup.
• Support CEO and Executive Team with reports and documents.
• Maintain confidentiality and discretion in handling information.

Skills

Executive support

Bilingual English/Spanish

Communication

Organizational skills

Discretion / confidentiality

Attention to detail

Time management

Customer service mindset

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Doctors HealthCare Plans, Inc. is seeking an Executive Assistant / Receptionist to support daily operations and deliver high-level administrative assistance to senior leadership. The role handles front-office operations, visitor management, and confidential information with professionalism.

Responsibilities include calendar coordination, travel arrangements, meeting setup, and HR-related support. Candidates should be bilingual, organized, and discreet, with strong MS Office skills and a