Executive Assistant - Administration - Bayfront Health

Bayfront Health; Saint Petersburg (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Bayfront Health in Saint Petersburg, Florida, seeks an experienced Administrative professional to support the Senior Vice President. The role requires advanced administrative skills, proficiency in Microsoft Office, and a proactive approach to managing schedules and reports. Candidates must have an Associate’s degree and at least five years of related experience.

This position emphasizes critical thinking, organizational capabilities, and compliance with all organizational policies and procedures.

Qualifications

• Associate's degree required.
• Highly proficient in Microsoft Office products.
• Five years of administrative or related experience.

Responsibilities

• Manage administrative functions for the Senior Vice President.
• Plan and coordinate appointments and travel arrangements.
• Prepare routine reports and presentations.

Skills

Microsoft Office proficiency

Customer service

Administrative experience

Education

Associate’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Position Summary

Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill, andknowledge of organization policies and practices for the Senior Vice President.

Responsibilities

• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Serves as a resource to physician leaders for interactions with the Bayfront Health Executive Offices.
• Assists with building relationships and educating targeted organizations and community leaders in developing a better understandingof Bayfront Health and its role in the community.
• Manages within the approved budget and department operating plan and provides leadership for the day to day operational andbudgetary activities.
• Participates in developing and implementing departmental processes designed for maximization of productivity and quality.
• Conducts research, data collection, and analysis of information with minimal supervision. Creates, prepares and coordinatespresentations, including charts, graphs as requested. Prepares routine and non-routine reports and performs special projects.
• Reviews all correspondence and prepares routine and non-routine correspondence for review by the executive office.
• Schedules and maintains calendar of appointments, meetings and travel, and itineraries, and coordinates related arrangements.
• Enhances productivity of Senior Executive by assuming responsibility for designated leadership accountabilities and deliverables.
• Answers phone calls and independently resolves complex inquiries and refers to the Senior Executive as necessary. Screens anddirects calls and visitors appropriately.
• Reconciles procurement card transactions and prepares expense reports.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, stateand local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Qualifications

• Education/Training
• Associate’s degree required.
• Highly proficient in word processing, spreadsheet, presentation and database software, preferably Microsoft Office basedproducts (Word, Excel, PowerPoint, Access)
• Licensure/Certification
• Microsoft Office Certification preferred.
• ExperienceFive (5) years of customer service, administrative, secretarial or related experience.