Senior Executive Assistant to C-Suite & Global Leaders

MKS Instruments, Inc.; Andover (MA); On-site; USD 49,000 - 82,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Life insurance

Disability insurance

12 paid holidays

Paid vacation days

Parental leave

Tuition reimbursement

Job summary

MKS Instruments, Inc. is seeking an Executive Administrative Assistant to support the EVP, COO and other senior leaders in a fast-paced environment.

You will manage calendars, board materials, travel arrangements, and expense reporting with a strong emphasis on confidentiality and discretion. The role requires at least an Associate degree (BA/BS preferred) and 5+ years of senior-executive support experience, along with exceptional communication skills and proficiency in MS Office365.

Qualifications

• Associate degree or equivalent mix of education and experience.
• Minimum 5 years’ experience supporting senior executive/C-Suite.
• Demonstrated effective verbal and written communication skills.
• Ability to manage confidential material with discretion.
• Strong MS Office365 skills including Outlook, PowerPoint, Excel and Word.

Responsibilities

• Provide executive support to EVP, COO and other senior leaders.
• Manage Board & Corporate Reporting calendars, agendas, and events.
• Arrange complex global travel, prepare itineraries and expense reporting.
• Review and edit board, committee, and executive meeting materials.
• Liaise with external boards, top customers, and service providers.
• Maintain the Executive office area and calendars with confidentiality.

Skills

Verbal and written communication

Interpersonal skills

Prioritize and multitask

Discretion with confidential material

Independent and collaborative work

MS Office365 (Outlook, PowerPoint, One

Excel and Word

Education

Associate degree

BA/BS degree preferred

Tools

Boardvantage

Oracle

Job description

MKS Instruments, Inc. is seeking an Executive Administrative Assistant to support the EVP, COO and other senior leaders in a fast-paced environment.

You will manage calendars, board materials, travel arrangements, and expense reporting with a strong emphasis on confidentiality and discretion. The role requires at least an Associate degree (BA/BS preferred) and 5+ years of senior-executive support experience, along with exceptional communication skills and proficiency in MS Office365.