Strategic Executive Assistant to C-Suite | Travel & Board Support

MKS Instruments, Inc.; United States; On-site; USD 50,000 - 83,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid holidays

Vacation days

Parental leave

Tuition reimbursement

Job summary

MKS Instruments, Inc. is seeking an Executive Administrative Assistant to support C-suite executives in a fast-paced environment, providing discreet, professional coordination across calendars, travel, and meeting materials.

You will manage board and corporate reporting calendars, plan large events, coordinate complex global travel, handle expense reporting and invoicing, and maintain confidential office operations daily.

Qualifications

• Associate degree required; BA/BS Degree preferred, or equivalent mix of education and experience.
• A minimum of 5 years’ experience supporting senior executive level/C‑Suite required.
• Demonstrated effective verbal and written communication skills and interpersonal skills required at all levels both within and outside of the organization.
• Ability to prioritize and multitask in a fast‑paced and deadline driven environment is a must.
• Ability to exercise highest levels of discretion with sensitive/confidential material or matters.

Responsibilities

• Work for the EVP, COO while also providing as needed support to EVP, Global Strategic Markets and GM, MSD, provide seamless professional administrative support with the highest levels of confidentiality.
• Proactively manage various activities including Board & Corporate Reporting calendars, Agendas, planning large events, itineraries and offsite meetings, making complex global travel arrangements, expense reporting, invoice processing and more.
• Maintain calendars, which frequently change and often require coordination with other executive calendars.
• Review, edit and proof‑read board, committee and executive meeting materials.
• Serve as a liaison for a variety of external boards and top customers.
• Maintain the Executive office area.

Skills

Executive support

Communication

Multitasking

Discretion

Team collaboration

MS Office365

Education

Associate degree

BA/BS preferred

Tools

Boardvantage

Oracle

Job description

MKS Instruments, Inc. is seeking an Executive Administrative Assistant to support C-suite executives in a fast-paced environment, providing discreet, professional coordination across calendars, travel, and meeting materials.

You will manage board and corporate reporting calendars, plan large events, coordinate complex global travel, handle expense reporting and invoicing, and maintain confidential office operations daily.