Executive Administrative & Office Operations Coordinator

Memorial Estates Inc.; Santa Fe (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

Security National is seeking an administrative assistant to be the reliable backbone of our office. The role demands a problem solver with excellent communication and meticulous attention to detail, who can multitask and manage complex schedules.

You will support senior leaders, handle correspondence, arrange meetings, and coordinate travel while maintaining organized records and efficient operations. A strong office foundation and discretion with confidential information are essential.

Qualifications

• Proven administrative experience in an office environment.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficiency with Microsoft Office; ability to learn new software.
• College degree is highly preferred.

Responsibilities

• Provide front desk coverage with a multi-line phone system and guest greeting.
• Support senior leaders with email, memos, letters, spreadsheets and forms.
• Plan and schedule company meetings in office, offsite, and via video.
• Coordinate domestic and international travel arrangements.
• Maintain filing systems, contacts, inventories, and budgets as needed.
• Order office supplies and manage group meeting logistics.

Skills

Communication

Microsoft Office

Time management

Multitasking

Attention to detail

Office administration

Education

High school diploma or equivalent

College degree

Tools

Microsoft Office Suite

Job description

Security National is seeking an administrative assistant to be the reliable backbone of our office. The role demands a problem solver with excellent communication and meticulous attention to detail, who can multitask and manage complex schedules.

You will support senior leaders, handle correspondence, arrange meetings, and coordinate travel while maintaining organized records and efficient operations. A strong office foundation and discretion with confidential information are essential.