Administrative Assistant

Memorial Estates Inc.; Santa Fe (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

Security National is seeking an administrative assistant to be the reliable backbone of our office. The role demands a problem solver with excellent communication and meticulous attention to detail, who can multitask and manage complex schedules.

You will support senior leaders, handle correspondence, arrange meetings, and coordinate travel while maintaining organized records and efficient operations. A strong office foundation and discretion with confidential information are essential.

Qualifications

• Proven administrative experience in an office environment.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficiency with Microsoft Office; ability to learn new software.
• College degree is highly preferred.

Responsibilities

• Provide front desk coverage with a multi-line phone system and guest greeting.
• Support senior leaders with email, memos, letters, spreadsheets and forms.
• Plan and schedule company meetings in office, offsite, and via video.
• Coordinate domestic and international travel arrangements.
• Maintain filing systems, contacts, inventories, and budgets as needed.
• Order office supplies and manage group meeting logistics.

Skills

Communication

Microsoft Office

Time management

Multitasking

Attention to detail

Office administration

Education

High school diploma or equivalent

College degree

Tools

Microsoft Office Suite

Job description

Description

What You\'ll Do

At Security National, we owe our success to our people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this Role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Daily and Monthly Responsibilities

• Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
• Coordinate domestic and international travel arrangements for all levels of employees
• Maintain filing system, contact database, employee list, and inventories
• Oversee and order office supplies and food deliveries for group meetings

Requirements

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• College degree (highly preferred)
• Previous success in office management
• Experience managing budgets and expenses (a huge plus)
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

What We\'ll Love About You

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• College degree (highly preferred)
• Previous success in office management
• Experience managing budgets and expenses (a huge plus)
• Experience developing internal processes and filing systems
• Comfortable handling confidential information