Executive Administrative Assistant

Nation Security Services LLC; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Opportunities for professional growth

Supportive, team-oriented work environment

Competitive pay and on-the-job training

Job summary

Nation Security Services LLC is seeking a highly skilled Executive Administrative Assistant to support the executive team. The ideal candidate will have an Associate's degree, at least 1 year of administrative support experience, and proficiency in Microsoft Office. The role includes managing calendars, correspondence, and special projects while maintaining confidentiality. Join us for competitive pay and opportunities for professional growth in a supportive work environment. Bilingual candidates in English and Spanish are encouraged to apply.

Qualifications

• Minimum of 1 year experience supporting senior executives in an administrative role.
• Ability to prioritize tasks effectively in a fast-paced environment.
• Familiarity with budgeting processes is a plus.

Responsibilities

• Provide comprehensive administrative support to executive team members.
• Prepare and edit correspondence, reports, and presentations.
• Act as a liaison between executives and stakeholders.
• Manage special projects and coordinate resources.

Skills

Exceptional organizational skills

Strong written and verbal communication skills

Proficient in Microsoft Office Suite

Ability to maintain confidentiality

Detail-oriented with a focus on accuracy

Ability to work independently

Experience with project management

Education

Associate's degree or higher in Business Administration

Job description

About the Role

Nation Security is searching for a highly skilled and organized Executive Administrative Assistant to support our executive team. The ideal candidate will possess a strong background in executive support, exceptional communication skills, and the ability to manage multiple priorities in a fast‑paced environment. This role is critical in ensuring our executives can operate efficiently and effectively.

Key Responsibilities

• Provide comprehensive administrative support to executive team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and responsiveness.
• Manage special projects as assigned, coordinating resources and timelines effectively.
• Maintain confidential information and exercise discretion at all times.
• Assist with budgeting and expense reporting as required.
• Organize and maintain filing systems, both electronic and physical.
• Perform other related duties as assigned to enhance executive productivity.

Qualifications

• Associate's degree or higher in Business Administration or related field
• Minimum of 1 years experience supporting senior executives in an administrative role
• Exceptional organizational skills and ability to prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented with a strong focus on accuracy
• Ability to work independently and as part of a team in a dynamic environment
• Experience with project management and familiarity with budgeting processes is a plus

Why Join Nation Security

• Opportunities for professional growth and advancement
• Supportive, team-oriented work environment
• Competitive pay and on-the-job training

If you’re dependable, bilingual in both English and Spanish, and ready to contribute to a professional and energetic workplace, we’d love to hear from you! Apply today!