Executive Administrative Assistant

Nationsecurity; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Opportunities for professional growth

Supportive work environment

Competitive pay

Job summary

A professional services firm in New York is seeking an Executive Administrative Assistant to support their executive team. The role requires exceptional organizational and communication skills, along with a strong ability to manage multiple priorities. The ideal candidate will have at least 1 year of experience in a similar role and proficiency in Microsoft Office Suite. The position offers a supportive environment with opportunities for professional growth.

Qualifications

• Minimum of 1 year experience supporting senior executives in an administrative role.
• Experience with project management and budgeting processes is a plus.

Responsibilities

• Provide comprehensive administrative support to executive team members.
• Prepare and edit correspondence, reports, and presentations.
• Act as a liaison between executives and internal/external stakeholders.
• Manage special projects and coordinate resources effectively.
• Maintain confidential information and exercise discretion.

Skills

Exceptional organizational skills

Strong written and verbal communication skills

Ability to maintain confidentiality

Detail-oriented

Ability to work independently

Education

Associate's degree or higher in Business Administration

Tools

Microsoft Office Suite

Job description

About the Role

Nation Security is searching for a highly skilled and organized Executive Administrative Assistant to support our executive team. The ideal candidate will possess a strong background in executive support, exceptional communication skills, and the ability to manage multiple priorities in a fast‑paced environment. This role is critical in ensuring our executives can operate efficiently and effectively.

Key Responsibilities

• Provide comprehensive administrative support to executive team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and responsiveness.
• Manage special projects as assigned, coordinating resources and timelines effectively.
• Maintain confidential information and exercise discretion at all times.
• Assist with budgeting and expense reporting as required.
• Organize and maintain filing systems, both electronic and physical.
• Perform other related duties as assigned to enhance executive productivity.

Qualifications

• Associate's degree or higher in Business Administration or related field
• Minimum of 1 year experience supporting senior executives in an administrative role
• Exceptional organizational skills and ability to prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Detail‑oriented with a strong focus on accuracy
• Ability to work independently and as part of a team in a dynamic environment
• Experience with project management and familiarity with budgeting processes is a plus

Why Join Nation Security

• Opportunities for professional growth and advancement
• Supportive, team‑oriented work environment
• Competitive pay and on‑the‑job training

If you’re dependable, bilingual in both English and Spanish, and ready to contribute to a professional and energetic workplace, we’d love to hear from you! Apply today!