Administrative Assistant

Security National Financial Corporation; Santa Fe (NM); On-site; USD 28,000 - 36,000; Full time

Job summary

Security National Financial Corporation in Santa Fe, NM is seeking an Administrative Assistant to support executives and coworkers, manage schedules, greet visitors, and keep the office organized.

The ideal candidate has superb written and verbal communication, strong time management, multitasking ability, and proficiency with Microsoft Office; college degree preferred.

This full-time role involves travel coordination, document preparation, budgeting support, and maintaining filing systems.

Qualifications

• High school diploma or equivalent.
• Proven administrative experience.
• Excellent written and verbal communication.
• Strong time-management and multitasking abilities.
• Proficient with Microsoft Office.
• College degree preferred.
• Experience handling confidential information.

Responsibilities

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
• Coordinate internal and external resources to expedite workflow.
• Provide front desk coverage, greet visitors, manage mail and shipments, and keep an organized office.
• Provide direct administrative support to senior leaders, including email correspondence and document preparation.
• Plan, organize, and schedule meetings in office, offsite, or via video conference.
• Coordinate domestic travel arrangements for all levels of employees.

Skills

Written and verbal communication

Time management

Multitasking

Attention to detail

Professional office etiquette

Education

High school diploma or equivalent

College degree (highly preferred)

Tools

Microsoft Office

Job description

What You'll Do
At Security National, we owe our success to our people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Job Type

Full-time

Description
What You'll Do
At Security National, we owe our success to our people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this Role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices
• Daily and Monthly Responsibilities
• Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
• Coordinate domestic and international travel arrangements for all levels of employees
• Maintain filing system, contact database, employee list, and inventories
• Oversee and order office supplies and food deliveries for group meetings
  

Requirements
What We\'ll Love About You

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• College degree (highly preferred)
• Previous success in office management
• Experience managing budgets and expenses (a huge plus)
• Experience developing internal processes and filing systems
• Comfortable handling confidential information
  

Salary Description

$20-$26 per hour depending on experience