Executive Administrative Lead & Communications Coordinator

Adams And Associates Inc; Glenmont (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Glenmont Job Corps Center is seeking an Executive Administrative Assistant to provide high-level support to the Center Director’s Office, coordinating priorities, meetings, and travel while safeguarding confidential information.

You’ll track contracts, prepare professional communications, and maintain center records, reports, and HR-related administration—acting as a trusted right hand to leadership and a key liaison across departments.

Qualifications

• High School diploma or equivalent required.
• Advanced degrees preferred.
• Minimum five years of advanced administrative experience required.
• Degree or certification in clerical or administration preferred.
• Computer literacy and proficiency in Microsoft Office required.
• Experience supporting HR activities preferred.

Responsibilities

• Coordinate executive priorities, meetings, travel, and correspondence.
• Track center contract deliverables, reports, correspondence, and deadlines.
• Prepare professional communications, meeting minutes, and administrative documentation.
• Support executive operations with research and documentation.
• Coordinate center communications, weekly newsletter, updates from departments across campus.
• Maintain confidentiality and handle sensitive information with discretion.
• Support HR administration and act as acting HR when needed.

Skills

Time management

Organization

Communication

Proactive

Confidentiality

Education

High School diploma or equivalent

Advanced degrees preferred

Tools

Microsoft Office

Job description

The Glenmont Job Corps Center is seeking an Executive Administrative Assistant to provide high-level support to the Center Director’s Office, coordinating priorities, meetings, and travel while safeguarding confidential information.

You’ll track contracts, prepare professional communications, and maintain center records, reports, and HR-related administration—acting as a trusted right hand to leadership and a key liaison across departments.