Executive Assistant

The Fulton County Young Mens Christian Association; Town of Johnstown (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Fulton County Young Mens Christian Association seeks an Executive Assistant to serve as the organizational hub for the executive office. You’ll anticipate needs, manage priorities, and enable leadership to be most effective, acting as a strategic partner across the organization and community.

With 3+ years of experience supporting senior leadership in nonprofits, you’ll handle complex calendars, confidential information, meetings, and travel arrangements while coordinating efforts across

Qualifications

• Three or more years of administrative experience supporting senior leadership, preferably in nonprofit work.
• Experience managing complex schedules and coordinating multiple tasks and projects.
• Discretion with sensitive information and maintaining confidentiality.
• Experience organizing meetings, preparing agendas, taking minutes, and follow-up.

Responsibilities

• Administrative leadership and coordination to support executive office operations.
• Coordinate communication, meetings, events, and governance activities.
• Support project management and strategic initiatives across the organization.
• Manage donor relations and travel/expense reporting as needed.

Skills

Administrative Leadership

Coordination

Communication Management

Meeting Coordination

Board Governance

Project Management

Donor Relations

Travel & Expense Management

Office Management

Leadership Development

Marketing & Communication

Member Experience

Programs & Services

Safety & Clean Environment

Social Responsibility

Education

Bachelor's degree preferred

Equivalent combination of education and experience

Job description

Description

As Executive Assistant, you’ll be the organizational hub that keeps our executive office running smoothly and strategically. You ’ll be the person who sees around corners, anticipates what’s needed before it’s asked for, and creates order from complexity. You’ll build relationships across the organization and community, serving as a bridge between the President & CEO and the many people who depend on executive leadership.

This isn’t just about administrative tasks. It’s about being a strategic partner who understands the bigger picture, manages priorities with wisdom, and enables our leadership to be their most effective. You’ll need to think several steps ahead, juggle multiple priorities gracefully, and maintain composure and professionalism even when things get hectic. Through your meticulous attention to detail and deep understanding of how our organization works, you’ll contribute directly to our ability to serve our community.

Requirements

Essential Functions include Administrative Leadership and Coordination, Communication Management, Meeting and Event Coordination, Board Relations and Governance, Project Management and Strategic Support, Donor Relations and Development Support, Travel and Expense Management, Office and Organizational Management

Core functions include Leadership Development, Marketing and Communication, Member Experience, Programs and Services, Safe/Clean Environment, Social Responsibility

Three (3) or more years of administrative experience supporting senior leadership, with experience in nonprofit or volunteer - driven organizations preferred. Proven experience managing complex schedules and co ordinating multiple tasks and projects simultaneously. Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. Experience organizing and coordinating meetings, including preparing agendas, taking minutes, and managing follow - up actions. Experience coordinating travel arrangements and managing expense reports preferred. Familiarity with Robert's Rules of Order preferred.

A college degree in Business Administration, Communications, or a related field is a plus, but not required. Equivalent combination of education and relevant experience is welcome.