Executive Administrative Assistant

Adams And Associates Inc; Glenmont (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Glenmont Job Corps Center is seeking an Executive Administrative Assistant to provide high-level support to the Center Director’s Office, coordinating priorities, meetings, and travel while safeguarding confidential information.

You’ll track contracts, prepare professional communications, and maintain center records, reports, and HR-related administration—acting as a trusted right hand to leadership and a key liaison across departments.

Qualifications

• High School diploma or equivalent required.
• Advanced degrees preferred.
• Minimum five years of advanced administrative experience required.
• Degree or certification in clerical or administration preferred.
• Computer literacy and proficiency in Microsoft Office required.
• Experience supporting HR activities preferred.

Responsibilities

• Coordinate executive priorities, meetings, travel, and correspondence.
• Track center contract deliverables, reports, correspondence, and deadlines.
• Prepare professional communications, meeting minutes, and administrative documentation.
• Support executive operations with research and documentation.
• Coordinate center communications, weekly newsletter, updates from departments across campus.
• Maintain confidentiality and handle sensitive information with discretion.
• Support HR administration and act as acting HR when needed.

Skills

Time management

Organization

Communication

Proactive

Confidentiality

Education

High School diploma or equivalent

Advanced degrees preferred

Tools

Microsoft Office

Job description

NOW HIRING: Executive Administrative AssistantGlenmont Job Corps Center | Be the Right Hand That Keeps Leadership & Center Operations MovingAre you the person who keeps everything organized when there are a hundred things happening at once?Glenmont Job Corps Center is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide high-level administrative support to the Center Director's Office.This is more than a traditional administrative position. You'll help coordinate communications, reports, meetings, deadlines, Center deliverables, and executive priorities while serving as the Center's lead administrative assistant.Think of this role as part executive assistant, part communications coordinator, part project tracker, and part problem-solver. ScheduleMonday–Friday | 8:00 AM–5:00 PM Job TypeFull-Time What Will You Do?Simply put:You'll help make sure the details don't get lost while leadership focuses on the bigger picture.As Executive Administrative Assistant, you'll: Manage Executive Priorities — Coordinate meetings, conference calls, schedules, visitors, correspondence, and travel arrangements as needed. Track Reports & Deliverables — Log and monitor Center contract deliverables, requests, reports, correspondence, and deadlines to ensure timely submission. Prepare Professional Communications — Draft, write, proofread, and distribute correspondence, reports, meeting minutes, and other materials. Support Executive Operations — Conduct research, prepare statistical reports, respond to information requests, and maintain required documentation. Coordinate Center Communications — Prepare and distribute the Center's weekly newsletter while gathering updates and highlights from departments across campus. Protect Confidential Information — Handle sensitive employee, student, personnel, and operational information with discretion and professionalism. Maintain Systems & Records — Support applicable Job Corps and Company systems, records, libraries, and administrative processes. Be the Center's Lead Administrative AssistantThis position serves as the lead administrative support role for the Center.You'll help prioritize and coordinate administrative assignments and may provide guidance or training to other clerical and administrative staff.That means we're looking for someone who doesn't always need to be told what comes next.You notice it. You organize it. You follow up. You make sure it gets done.Strong time management, organization, communication, and follow-through will be essential. You'll Also Support Human ResourcesOne unique part of this position is providing technical and administrative assistance to the Human Resources Department.This may include support related to: Personnel information processing Computer input and reporting Employee information and documentation Fringe benefit administration Other HR administrative processesThe position may also be asked to temporarily assume acting responsibilities within the Human Resources Department when needed.Because of this access, confidentiality, professionalism, accuracy, and sound judgment are extremely important. Who Would Be Great in This Role?You may be a strong fit if you: Have excellent organizational and time-management skills Can manage multiple priorities and deadlines without losing track of details Communicate professionally in writing and verbally Are comfortable drafting and proofreading professional correspondence Can prepare reports, meeting minutes, and administrative documentation Are confident using computers, office systems, and productivity tools Can work independently while also collaborating across departments Handle confidential information appropriately Have strong problem-solving and follow-up skills Can professionally interact with leadership, employees, students, corporate staff, government representatives, and outside organizations Are proactive and comfortable anticipating what needs to happen next Support the Mission, TooAlthough much of your work will happen behind the scenes, you'll still be part of a Center dedicated to helping young adults succeed.You'll model Job Corps Career Success Standards, interact professionally with students, and work collaboratively with departments throughout the Center to support quality programs and services.Your organization helps leadership operate effectively—and effective operations help our students succeed. Why Glenmont Job Corps? Consistent Weekday Schedule — Monday through Friday, 8:00 AM–5:00 PM Work Closely With Leadership — Provide direct administrative support to the Center Director's Office Take Ownership of Important Work — Help coordinate Center-wide reports, communications, deadlines, and deliverables Work Across Departments — Build relationships throughout the Center and provide administrative support where needed Develop Your Skills — Gain exposure to executive operations, Center administration, communications, and Human Resources Mission-Driven Work — Use your administrative skills in an organization focused on helping young adults build successful futures You Don't Have to Be in the Spotlight to Keep Everything Moving Forward.We're looking for an Executive Administrative Assistant who brings organization, professionalism, initiative, discretion, and exceptional follow-through to the Center Director's Office.If you're the person others rely on to keep things organized, meet deadlines, and make sure nothing falls through the cracks, we want to hear from you. Join Glenmont Job Corps Center — Apply Today!QUALIFICATIONS & EXPERIENCEHigh School diploma or equivalent REQUIREDAdvanced degrees preferred.A minimum of five years advanced administrative experience REQUIREDDegree or certification from an accredited or certified training program in clerical or administration preferred.Computer literacy and proficiency in Microsoft Suite of applications is REQUIRED“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.