Executive Administrative Assistant

Adams And Associates Inc; Maryland City (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Adams And Associates Inc in Woodland is seeking an Executive Assistant to provide high-level support to the Center Director’s Office and leadership team. You will coordinate schedules, meetings, travel, and correspondence, acting as the lead administrative contact for the Center.

This role requires handling confidential information, preparing reports, maintaining records, supporting HR, and coordinating communications while maintaining a proactive, professional approach.

Qualifications

• Five years of advanced administrative experience required.
• Excellent organization and attention to detail.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide high-level administrative support to the Center Director and leadership team.
• Schedule meetings, coordinate conference calls, and arrange travel as needed.
• Prepare reports, maintain accurate records and documentation.
• Track contracts, deliverables, and correspondences for timely completion.
• Support HR with personnel data processing, reporting and fringe benefits.
• Coordinate and distribute the Center’s weekly newsletter and meeting minutes.

Skills

Executive support

Administrative

Communication

Discretion

Microsoft Office

Education

High School diploma or equivalent

Advanced degree preferred

Degree/cert in clerical/admin preferred

Tools

Microsoft Office

Job description

Executive Assistant – Woodland Job Corps CenterWoodland Job Corps Center is seeking a highly organized, professional, and dependable Executive Assistant to provide high-level administrative support to the Center Director’s Office and help keep Center operations running smoothly.If you’re a proactive professional who can manage competing priorities, protect confidential information, communicate effectively, and stay one step ahead, we’d love to hear from you! What You’ll DoProvide high-level administrative and executive support to the Center Director and leadership team.Serve as the Center’s lead administrative assistant by coordinating, prioritizing, and delegating administrative tasks.Schedule meetings, coordinate conference calls, manage visitors, prepare correspondence, and arrange travel as needed.Prepare reports, conduct research, process information, and maintain accurate records and documentation.Track Center contracts, deliverables, reports, requests, and correspondence to ensure timely completion.Support Human Resources with personnel information processing, data entry, reporting, and fringe benefit administration. Handle sensitive personnel, student, and operational information with strict confidentiality and discretion.Coordinate and distribute the Center’s weekly newsletter and prepare meeting minutes.Maintain Job Corps systems, databases, files, libraries, and other organizational records.Provide administrative support and training to staff while collaborating across departments.Identify problems, recommend solutions, and follow through to ensure issues are resolved.Manage multiple priorities while maintaining accuracy, professionalism, and established deadlines. What We’re Looking ForExcellent organization, time management, and attention to detailStrong written and verbal communication skillsAbility to handle confidential information with professionalism and discretionStrong computer, data entry, reporting, and administrative skillsAbility to prioritize multiple assignments and meet deadlinesProfessional, dependable, and proactive approachStrong problem-solving and follow-through skillsAbility to work independently and as part of a team Why This Role MattersThe Executive Assistant is a key partner to Center leadership, helping ensure the Center remains organized, efficient, and responsive. Your work will support staff, strengthen operations, and ultimately contribute to the success of the students we serve.If you’re ready to make an impact and bring your administrative expertise to a mission-driven environment, apply today!QUALIFICATIONS & EXPERIENCEHigh School diploma or equivalent required. Advanced degrees preferred. A minimum of five years advanced administrative experience required. Degree or certification from an accredited or certified training program in clerical or administration preferred. Computer literacy and proficiency in Microsoft Suite of applications is required.“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.