Executive Administrative & Events Specialist

Charles Schwab Corporation; Westlake (TX); On-site; USD 43,000 - 62,000; Full time

Job summary

Charles Schwab & Co., Inc. and DAFgiving360 are seeking an Administrative Specialist to provide daily support to the leaders and team members at DAFgiving360.

The role handles calendar management, travel arrangements, and meeting logistics, while fostering professional communication with management, staff, and partners. The position emphasizes editing and writing, meeting coordination, and event planning, with a focus on accuracy and responsiveness in a fast-paced nonprofit environment funded

Qualifications

• Time management and scheduling proficiency.
• Excellent oral and written communication.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams, SharePoint).

Responsibilities

• Support Sr. Management with daily needs: Calendar / Schedule, Contacts / Distribution Lists, Email, Expense Reconciliation, Faxing / Copying, Filing.
• Manage travel arrangements and prepare travel packets for the management team.
• Arrange meeting rooms and AV equipment; coordinate off-site meetings and events.
• Edit letters and presentation decks; maintain donor correspondence for spelling and grammar.
• Support monthly compliance forms and Schwab work order system (SSRS/FSRs) as needed.

Skills

Time management

Project management

Microsoft Office

Education

College degree preferred

Job description

Charles Schwab & Co., Inc. and DAFgiving360 are seeking an Administrative Specialist to provide daily support to the leaders and team members at DAFgiving360.

The role handles calendar management, travel arrangements, and meeting logistics, while fostering professional communication with management, staff, and partners. The position emphasizes editing and writing, meeting coordination, and event planning, with a focus on accuracy and responsiveness in a fast-paced nonprofit environment funded