Administrative Assistant

Talentify; Westlake (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) match + ESPP

Paid vacation & sabbatical after years

Parental leave & family benefits

Tuition reimbursement

Health, dental, and vision insurance

Job summary

Schwab Internal is seeking an Administrative Specialist to provide daily support to the leadership and teams, handling calendar management, travel arrangements, and meeting planning across multiple sites. The role emphasizes professional relationships and meticulous coordination.

Partner with facilities and technology teams, assist onboarding, and manage confidential information with diplomacy. This hybrid role values attention to detail and the ability to juggle priorities in a fast-paced

Qualifications

• Excellent time management skills with proficiencies in planning, scheduling, and managing multiple priorities.
• Project management / organizational skills.
• Strong skills with Microsoft Suite tools and written/verbal communication.
• Ability to handle sensitive information with diplomacy and discretion.
• College degree preferred.

Responsibilities

• Support management by scheduling and coordinating internal and external meetings and events.
• Manage facilities, technology and supply requests for team members.
• Coordinate large-format hybrid or multi-location meetings with facilities/tech teams.
• Support recognition events and team meals and activities.
• Manage calendars and travel arrangements for senior leaders.
• Coordinate coverage with other site administrative specialists.
• Assist onboarding and ad hoc projects as needed.

Skills

Time management

Project management

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Diplomacy

Discretion

Education

College degree preferred

Tools

Outlook

PowerPoint

Excel

Teams

SharePoint

Job description

Your opportunity

The administrative specialist provides daily support to the leaders and team members within DAFgiving360. In addition to general administrative tasks, supports calendar management for leadership, manages travel arrangements, and helps organize meetings and events. This role helps establish and maintain effective communication as well as cooperative and professional business relationships with all levels of management, employees, and key business partners.

What you'll do

General Administrative Duties

• Support management team by scheduling and coordinating internal and external meetings and events, including multi-site all-staff meetings, and departmental meetings
• Manage facilities, technology and supply requests for team members
• Partner with facilities and technology teams to ensure support for large-format hybrid or multi-location meetings
• Support local team with recognition events and seasonal team meals and activities
• Manage calendars and travel arrangements for members of the senior management team
• Partner with other site administrative specialists for vacation, sick, or other coverage
• Support strong onboarding of new employees by helping to submit requests and prepare a strong welcome in partnership with other onboarding team members
• Assist with ad hoc projects as needed

What you have

• Excellent time management skills with proficiencies in planning, scheduling, and managing multiple priorities
• Project management / organizational skills.
• Strong skills with tools in the Microsoft Suite, particularly: Outlook, PowerPoint, Excel, Teams, and SharePoint.
• Excellent written and verbal communication skills
• Exceptional interpersonal skills are paramount to success in this role
• Excellent attention to detail and thoroughness
• Classification: Schwab Internal
• Ability to deal with sensitive and confidential information with diplomacy and discretion
• College degree preferred

What's in it for you

At Schwab, you're empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration- so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you - both today and in the future:

• 401(k) with company match and Employee stock purchase plan
• Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
• Paid parental leave and family building benefits
• Tuition reimbursement
• Health, dental, and vision insurance