Executive Administrative Coordinator – Product Strategy

Capital One; Chicago (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Assistant III to support multiple executives in a fast-paced, tech-enabled environment. You will manage complex calendars, handle travel and expenses, draft professional communications, and help plan meetings and events.

Your role is central to keeping executives organized and the team productive, fostering a collaborative atmosphere. The ideal candidate has 2+ years in administrative roles, proficiency with Microsoft Office or Google Suite, and strong

Qualifications

• High School Diploma, GED or equivalent.
• At least 2 years of Administrative experience.
• At least 2 years of Microsoft Office Suite or Google Suite experience.
• Associates Degree preferred.
• 5+ years as an Executive/Administrative Assistant in a fast-paced environment.
• 3+ years calendar management for multiple executives.
• 1+ year meeting and event planning experience.
• Experience setting up video conferences (Zoom/Skype).
• Excellent written and verbal communications.
• Excellent organizational skills.

Responsibilities

• Managing daily calendars for multiple executives, with flexibility to adjust schedules as needed.
• Arrange and reserve conference rooms, catering, A/V and other services for meetings and conferences.
• Coordinate travel arrangements and create expense reports in Capital One systems.
• Drive key team activities and events (all-hands, team meetings, conferences, events).
• Prepare professional business communications including memos, letters, and emails.
• Build and maintain relationships with executives and staff across the organization.
• Participate in general administrative duties (copying), mail distribution, ad-hoc projects, committees and events.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Communication

Proofreading

Travel coordination

Education

High School Diploma

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Video conferencing (Zoom/Skype)

Job description

Capital One is seeking an Administrative Assistant III to support multiple executives in a fast-paced, tech-enabled environment. You will manage complex calendars, handle travel and expenses, draft professional communications, and help plan meetings and events.

Your role is central to keeping executives organized and the team productive, fostering a collaborative atmosphere. The ideal candidate has 2+ years in administrative roles, proficiency with Microsoft Office or Google Suite, and strong