Executive Administrative Coordinator: Onboarding & Operations

Adecco; Bedford (MA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid leave

Job summary

Adecco is assisting a Bedford, MA manufacturer in filling an experienced Administrative Coordinator role. This temporary position offers potential for permanent placement for the right candidate.

You will provide high-level administrative support to department leadership, coordinate day-to-day office functions, onboarding, contractor documentation, meetings, projects, and departmental processes. Responsibilities include supporting Vice Presidents, managing calendars, travel, filing, and

Qualifications

• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Previous administrative, office coordination, or executive support experience preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Proactive, detail-oriented, and comfortable working independently.

Responsibilities

• Provide administrative and executive support to department Vice President(s) and other leadership team members.
• Coordinate calendars, meetings, travel arrangements, phone coverage, filing, correspondence, and document distribution.
• Develop and improve administrative processes to increase departmental efficiency.
• Assist with general office management, including ordering supplies, managing mail, coordinating office equipment, and working with internal departments or outside vendors.
• Coordinate new-hire onboarding, including workspace preparation, training schedules, equipment procurement, and related administrative needs.
• Maintain contractor documentation, including agency agreements, timecards, purchase orders, training records, and invoice verification.
• Maintain employee and departmental records, including training and personnel files.
• Coordinate departmental meetings, luncheons, outings, off-site meetings, and special events.
• Partner with Payroll, Human Resources, Facilities, Accounting, and other departments to resolve administrative or employee-related issues.
• Provide administrative and project support for departmental initiatives as needed.
• Maintain product development and project files.
• Identify opportunities to streamline processes and improve accuracy and efficiency.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Administrative coordination

Tools

Office equipment

Job description

Adecco is assisting a Bedford, MA manufacturer in filling an experienced Administrative Coordinator role. This temporary position offers potential for permanent placement for the right candidate.

You will provide high-level administrative support to department leadership, coordinate day-to-day office functions, onboarding, contractor documentation, meetings, projects, and departmental processes. Responsibilities include supporting Vice Presidents, managing calendars, travel, filing, and